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About the Role

The Project Assistant provides comprehensive administrative and project coordination support to the Hazardous Materials Group, ensuring the effective delivery of consulting projects through accurate documentation, quality control of deliverables, and efficient administrative processes.

Responsibilities

• Support Project Managers with day-to-day project administration and coordination
• Assist with project setup, file management, and maintaining digital project records
• Manage scheduling, deadlines, and internal follow-ups
• Assemble client deliverables ensuring timely delivery, accurate formatting, and completion of quality forms
• Enter and update reports in project software
• Coordinate meetings and compile/distribute minutes
• Maintain a positive company image internally and externally

Requirements

• High School Diploma
• Strong written and oral communication skills
• Ability to prioritize and multi-task in a fast-paced environment
• Excellent interpersonal skills with a positive, service-oriented demeanor
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Skills

• Project administration
• Project coordination
• Document control
• Quality control
• Time management
• Microsoft Office Suite

Location

• Greater Toronto Area (GTA)
• Mississauga
• Toronto

Work Type

• 18 months contract
• Flexible working arrangements
• Remote
• Hybrid

Experience Level

• Experience in a professional office environment preferred

Education Level

• High School Diploma
• Secretarial or Administrative Assistant Course preferred
• Diploma or degree in a related field considered an asset

Salary/Compensations

• $50,000 - $55,000

Benefits

• Mentoring and career development programs
• Flexible workplace
• Paid personal days
• Minimum of three weeks of vacation
• Reimbursement for professional memberships
• Environmental and community involvement opportunities
• Wellness spending account
• Social activities and team events
• Corporate hotel rates

About the Company

• Multidisciplinary engineering and consulting firm with offices across North America
• Expertise in environmental services, compliance, building science, resiliency, occupational health and safety, sustainability, and engineering
• Focused on creating safe, healthy, and high-performing places through innovation and technical insight

Equal Opportunity

• Committed to employment practices that support a diverse and inclusive workplace
• Reasonable accommodation available during the recruitment process