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About the Role

Supports the Director, Swimming & Diving in managing a nationally competitive Men’s and Women’s Swimming and Diving program, including coaching, recruiting, academic monitoring, and team operations. This role also enhances program visibility through collaboration with Strategic Communications.

Responsibilities

• Assist with all administrative coordination for coaching staff, including off-campus recruiting, credit card reconciliation, awards ordering, and purchase orders.
• Liaise with the Compliance Office for all required paperwork and software requirements.
• Coordinate all aspects of Swimming and Diving Camp/Clinics logistics and operations.
• Assist in coordinating match-day needs with corresponding departments.
• Assist in Nike Gameday gear ordering/inventory/management.
• Regularly review and maintain oversight of the Men’s and Women’s budget.
• Attend all Swimming and Diving staff, Athletics Department, and other required meetings.
• Engage and communicate regularly with Alumni and Friends of the Swimming and Diving Programs.
• Assist the Head Coaches in maintaining an accurate roster in all required software platforms.
• Liaise to the Athletics Academic Services on the academic success and monitoring of the team.
• Responsible for all aspects of team travel coordination, including flights, buses, rentals, hotels, meals, per diem distribution, practice times, and itinerary generation.
• Responsible for coordinating/executing all official and unofficial visits, including compliance forms, itineraries, travel, lodging, and meals.
• Oversee Cadet-Managers, ensuring they fulfill their responsibilities.
• Promote the philosophy and objectives of AWPAA, adhering to all applicable policies, procedures, rules, and regulations.
• Assist the Director, Swimming & Diving in the ongoing teaching and instruction of Cadet-athletes in games, practices, workouts, and conditioning sessions.
• Coach and instruct student-athletes individually and in groups, demonstrating game techniques and skills.
• Plan and attend coaching and practice sessions, games, and tournaments.
• Develop, recommend, and teach game strategy.
• Monitor and maintain the discipline and conduct of Cadet-athletes.
• Supervise assigned assistant coaches and other support staff, providing orientation, training, and guidance.
• Serve as the primary contact with Strategic Communications to develop/execute strategies that grow Swimming and Diving audiences.
• Help with the coordination and implementation of the Swimming and Diving programs social media plan.
• Work with marketing and video staffs on providing content for accounts.
• Assist with the creation of recruiting graphics.
• Assist with the creation and execution of a weekly prospective Cadet-athlete social media campaign.
• Ensure content is consistent with USMA and AWPAAD goals and mission.
• Conduct regular SWOT analyses of peer Swimming and Diving programs’ creative strategies.
• Coordinate Senior Day.
• Coordinate postseason team banquet.
• Coordinate pre R-Day social.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree from a four-year accredited institution.
• 2–3 years of full-time experience at an NCAA institution, professional sports organization, or other elite sporting institution.
• Experience in administrative leadership, decision-making, management, and supervision.
• Previous leadership role in a nationally recognized athletic department.
• Ability to demonstrate good judgment and respond quickly under pressure in a public environment.
• Leads by example with high personal expectations, strong character, and appropriate advocacy for the department.
• Ability to build and maintain relationships.
• Excellent organizational and communication skills.
• Willingness to work evenings and weekends.
• Must be eligible to work in the United States of America, without sponsorship.
• Must be eligible to work on a military installation, including a willingness to submit to a background screen.
• Must possess a valid driver’s license.

Skills

• Administrative leadership
• Decision-making
• Management
• Supervision
• Organizational skills
• Communication skills
• Familiarity with Microsoft Office Suite
• Ability to learn new software (e.g., Photoshop)

Location

• West Point, NY

Work Type

• Full-time

Experience Level

• 2-3 years

Education Level

• Bachelor's degree

Salary/Compensations

• $62,000 - $63,000

About the Company

• USMA is renowned as the world’s preeminent leadership development institution.
• The mission of USMA is 'to educate, train, and inspire the Corps of Cadets so that each graduate is a commissioned leader of character committed to the Army Values and prepared for a career of professional excellence and service to the Nation as an officer in the United States Army.'
• This position will be housed within the AWPAA, which is a non-profit corporation organized to manage and support the 30 intercollegiate athletic programs at the Academy.
• The AWPAA mission is to recruit, educate, train and inspire leaders of character who are committed to the Army an extraordinary NCAA Division I athletic experience.

Equal Opportunity

• AWPAA is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.
• Applicant qualifications are considered without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.