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About the Role

This role provides essential administrative support to attorneys and patent agents within the Intellectual Property Practice Section, ensuring efficient daily operations and timely handling of all USPTO submissions and client communications.

Responsibilities

• Ensure efficient daily administrative tasks and support for attorneys and patent agents.
• Create shells for Office Action responses.
• Prepare and electronically file responses to the USPTO.
• Assist with other USPTO submissions and documents.
• Review timekeeper docket reports and maintain docket notes.
• Report USPTO communications to attorneys and clients.
• Ensure prompt responses to inquiries.
• Research, generate, and update case status reports and IP schedules.
• Access and research patent databases.
• Open new matters.
• Review and edit client bills.
• Screen calls and emails.
• Process expense reports.
• Submit check requests.
• Process invoices.
• Handle travel arrangements.
• Maintain electronic files.
• Assist with secretarial coverage during absences of IP legal secretaries.
• Produce a variety of documents using the Firm’s Microsoft Office system.
• Compose routine and non-routine correspondence for attorney review.
• Provide administrative support by organizing workflow, files, and recordkeeping.
• Prepare timesheets and client bills.
• Process incoming and outgoing mail and overnight deliveries.
• Maintain calendar, schedule appointments, and coordinate travel arrangements.
• Work overtime as needed.
• Perform other administrative duties as assigned.

Requirements

• 5+ years of legal secretarial experience in patent prosecution required.
• In-depth knowledge of USPTO rules and regulations required.
• Maintain a thorough knowledge and understanding of U.S. Patent and Trademark Office rules and regulations and the filing procedures for all aspects of U.S. patent prosecution and international prosecution.
• Advanced-level MS Office Suite and Adobe Acrobat skills required.
• Excellent client service, communication, organizational, and time management skills required.
• Team player with outstanding interpersonal skills and a strong work ethic.
• Accurate typing speed of 60+ wpm.

Skills

• Excellent word processing skills
• Knowledge of Windows operating system
• Ability to meet the demands of a fast-paced work environment and multiple priorities
• Ability to work cohesively in a team environment
• Excellent organizational skills
• Excellent communication skills
• Excellent interpersonal skills
• Professional demeanor
• Upbeat attitude
• Energetic
• Proactive
• Dependable
• Takes pride in work
• Proficiency in spelling
• Proficiency in grammar
• Proficiency in proofreading
• Proficiency in writing skills (English)
• Strong attention to detail
• Accuracy
• Ability to handle confidential and sensitive information with discretion
• Ability to quickly learn new processes/procedures/styles
• Good judgement
• Good intuition

Location

• Austin, Texas

Work Type

• Full-time
• Overtime as needed

Experience Level

• 5+ years of legal secretarial experience in patent prosecution

Education Level

• College/University Degree preferred

Salary/Compensations

• $90,000 - $115,000

Benefits

• Health insurance (negotiated service rates and out-of-network allowed amounts)

About the Company

• Pillsbury Winthrop Shaw Pittman LLP is a law firm known for its high client service standards, consistently ranking among the Top 25 Most Recommended Law Firms by GCs in BTI's benchmark survey.

Equal Opportunity

• Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
• If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.