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About the Role

This role supports the execution of high-visibility, global executive events within a fast-paced corporate environment. Based in Toronto, the position focuses on event logistics and coordination for C-suite initiatives across North America and Asia, requiring a detail-driven approach to deliver seamless experiences for a high volume of annual programs.

Responsibilities

• Support logistics and execution of global corporate events including offsites, town halls, board meetings, and leadership programs.
• Provide hands-on support for a high volume of events.
• Manage registration platforms, calendar invitations, and attendee tracking.
• Coordinate rooming lists, travel arrangements, and on-site logistics.
• Support budget tracking, invoice coordination, and financial reconciliation.
• Maintain detailed timelines, documentation, and execution plans.
• Collaborate with internal stakeholders, vendors, and global teams across multiple time zones.
• Provide on-site event support and troubleshoot real-time issues.
• Partner with Event Managers to support large, high-profile programs.
• Build stakeholder relationships and maintain high standards of execution.

Requirements

• University degree in a relevant field.
• 5+ years of experience supporting global corporate events in a corporate or agency environment.
• Proven experience supporting large-scale events with 1000+ attendees or high-volume environments.
• Strong project coordination skills with the ability to manage concurrent priorities.
• Experience working in high-visibility environments supporting executive-level stakeholders.
• Solid financial acumen with experience supporting event budgets and tracking costs.
• Experience working across global teams and time zones.
• Proficiency with Microsoft Office Suite and Microsoft Teams.
• Exceptional attention to detail and ability to work in fast-paced environments.
• Strong problem-solving skills and ability to remain calm under pressure.
• High level of ownership, accountability, and service orientation.
• Strong emotional intelligence with the ability to anticipate needs and adapt to stakeholders.

Skills

• Event logistics
• Project coordination
• Budget tracking
• Financial reconciliation
• Cvent
• Microsoft Office Suite
• Microsoft Teams
• Stakeholder management

Location

• Toronto, Canada

Work Type

• Hybrid
• Full-time
• 8-month contract

Experience Level

• 5+ years

Education Level

• University degree

Salary/Compensations

• $35-42 per hour (Salaried)
• $42-49 per hour (Incorporated Business Rate)

Benefits

• Potential for permanent employment

About the Company

• Recruit Action provides recruitment services through quality support and a personalized approach.