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About the Role

Provide administrative support to front-line Portfolio Managers, Research Analysts, and support teams, including extensive diary management, meeting coordination across time zones, and travel arrangements.

Responsibilities

• Provide administrative support to front-line Portfolio Managers (including desk heads), Research Analysts and support teams
• Extensive diary management
• Meeting coordination across various time zones
• Travel arrangements – domestic and international flights, accommodation, transportation, creation of travel itineraries and visa applications
• Expense processing
• Manage T&E Budgets
• Maintaining holiday records
• Working closely with other PAs within the business and covering during periods of holiday and sickness
• Managing internal systems and databases
• Carry out other duties as assigned
• Understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.

Requirements

• Impeccable attention to detail
• Multi-tasking skills
• Enthusiastic, hardworking and positive attitude
• Ability to use initiative and be a self-starter
• Proven ability to prioritise workload effectively
• Prior experience working as a team secretary or PA within a financial institution is required
• Diary management and travel booking experience
• Understands the importance of discretion and confidentiality
• Problem Solving – Be able to identify and resolve issues quickly and effectively
• Advanced Microsoft Outlook skills
• Advanced typing skills
• Experience working within a medium/large size global firm is helpful
• Advanced Word and PowerPoint skills
• Experience of using Excel is preferred
• Willing to take on projects when required
• Willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities.
• Applicants’ past political contributions or activity may impact applicants’ eligibility for this position.

Skills

• Microsoft Outlook
• Typing
• Word
• PowerPoint
• Excel

Location

• Hybrid

Work Type

• Hybrid working

Experience Level

• Prior experience working as a team secretary or PA within a financial institution is required

Salary/Compensations

• Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

Benefits

• Hybrid working and reasonable accommodations
• Generous Holiday policies
• Excellent Health and Wellbeing benefits including corporate membership to Wellhub
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• Maternal/paternal leave benefits and family services
• All employee events including networking opportunities and social activities
• Lunch allowance for use within our subsidized onsite canteen
• Competitive compensation
• Pension/retirement plans
• Various health, wellbeing and lifestyle benefits

About the Company

• A career at Janus Henderson is more than a job, it’s about investing in a brighter future together.
• Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.
• Our Values are key to driving our success, and are at the heart of everything we do: Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust

Equal Opportunity

• Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
• All applications are subject to background checks.