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About the Role

The Staff Accountant will support the Finance Department by working closely with the Controller, the Director of Finance, and the CFO & Director of Administration. This role includes responsibilities such as audit preparation, transaction processing, expense and reimbursement review, general bookkeeping in NetSuite by Oracle, financial recordkeeping and reconciliation, and other related duties. This is an excellent opportunity for a detail-oriented individual seeking to build and strengthen their accounting skills in a mid-level position.

Responsibilities

Enter vendor bills in the accounting system for payment.
Process all accounts payable, including verifying manager approvals and ensuring proper supporting documents are organized and filed electronically.
Create check payments, post, file backup documentation, and mail check disbursements. Monitor online banking processes, including positive pay.
Prepare Accounts Receivable vouchers and general ledger journal entries.
Review customer discrepancies and past-due amounts. Follow up on delinquent accounts as requested.
Prepare, reconcile, and enter bank deposits into the accounting system.
Review, reconcile, and enter credit card activity into the accounting system.
Assist with grant financial reporting and staff timesheet compilation.
Collect W-9s and manage 1099 reporting.
Maintain accounting schedules, including fixed assets, prepaid schedules, payroll liabilities, and deferred revenue.
Create and record month-end accrual journal entries, including depreciation and prepaid assets.
Assist with funder reviews and annual audit preparations.
Solicit and record in-kind donations for frontline and office needs.
Accomplish all other duties and tasks as appropriately assigned or requested.

Requirements

Competent issue-identification and problem-solving skills.
Possess a high degree of confidentiality, integrity, and initiative.
Maintain consistent communication with staff and be able to exchange clear and accurate information about the results and outcomes of their work.
Candidates should have an associate or bachelor’s degree with at least two years of relevant experience, a high school diploma with substantial related experience, or an equivalent combination of education and experience.
A well-organized, analytical individual who can pay attention to detail, with good interpersonal and communication skills.
Demonstrated creativity in developing forms and methodology for grant management and new processes.
The ability to work collaboratively in a team environment and demonstrate initiative and problem-solving skills is essential.
Commitment to social justice and a passion for serving underprivileged communities.

Skills

NetSuite by Oracle
Microsoft Word
Excel
Proficiency in a program-relevant language

Location

Office-based environment

Work Type

Hybrid work schedule

Experience Level

Mid-level position
At least two years of relevant experience

Education Level

Associate degree
Bachelor's degree
High school diploma

Salary/Compensations

$3,000 salary differential for being proficient in a program-relevant language

Benefits

Hybrid work schedule
Public Service Loan Forgiveness qualifying employer
Employer contributions toward health and dental insurance plans
15 days of vacation to start (More based on experience)
96 hours of sick leave
48 hours of personal time
14 paid holidays a year
$600 per year internet stipend
3% match on the 401(k) or Roth 401(k) plan
$3,000 salary differential for being proficient in a program-relevant language
Paid lunch hour
Professional development opportunities
Employee Assistance Program
Employer contribution toward parking fees

About the Company

The Legal Aid Society of Rochester, NY

Equal Opportunity

Provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.