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About the Role

The Firm Administrator oversees the day-to-day administrative and operational functions of the firm, ensuring an efficient, organized, and high-performing workplace. This role partners with firm leadership to support business operations, office management, internal processes, vendor relationships, budgeting, and strategic initiatives that strengthen service delivery and employee experience.

Responsibilities

• Oversees daily office and administrative operations to ensure the firm runs efficiently and professionally.
• Partners with firm leadership to implement operational priorities, policies, and process improvements.
• Manages office services, facilities coordination, vendor relationships, and supplies to support business continuity.
• Develops, documents, and maintains administrative procedures and internal controls.
• Coordinates with finance and leadership on budgeting, expense monitoring, and operational resource planning.
• Supervises administrative staff and provides coaching, delegation, and performance support.
• Maintains firm calendars, meetings, events, and internal communications to support alignment across departments.
• Leads or supports operational projects involving the IT environment, workflow improvements, space planning, or vendor transitions.
• Ensures administrative practices comply with firm policies, confidentiality requirements, and applicable regulations.
• Creates reports, dashboards, and summaries for the Executive Committee and advises on operational needs, trends, and performance indicators.
• Coordinates office moves, maintenance, equipment needs, and workplace safety efforts as needed.
• Serves as a key point of contact for employees, vendors, and external partners on administrative matters.
• Supports a positive employee and client experience by maintaining a responsive, organized, and service-oriented environment.

Requirements

• Minimum 3 years of experience in firm administration or operations within a professional services environment (CPA firm, law firm, consulting firm, or similar).
• Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, SharePoint, and other common office systems and technology tools.
• Proficiency with BI software and practice management systems is required.

Location

• Austin, Texas

Work Type

• On-site
• Hybrid

Experience Level

• 3+ years

Education Level

• Bachelor’s degree in business administration, management, human resources, accounting, or a related field preferred.

Salary/Compensations

• $145,000-$165,000

About the Company

• Atchley & Associates is an Equal Opportunity Employer.

Equal Opportunity

• Atchley & Associates is an Equal Opportunity Employer.