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About the Role

In your role as Office & Team Assistant (m/w/d), you will be the organizational backbone of our HQ in Berlin. You will support our teams in their day-to-day operations, create a welcoming atmosphere for all employees and guests, and proactively ensure that our daily work runs smoothly.

Responsibilities

• Focus on the morning: Structure your 20-25 weekly hours to reliably support us in the mornings (e.g., 9:00 AM - 2:00 PM) and ensure the office starts the day perfectly.
• Welcome and attend to guests, applicants, and external partners warmly, ensuring a first-class atmosphere of well-being on-site.
• Take responsibility for overall operational office management, from procurement of office supplies and IT equipment to food & beverage and office setup and tidiness.
• Manage daily mail and package handling and establish a structured mail filing system in close cooperation with the administration team.
• Serve as the central point of contact for external service providers (e.g., landlords, cleaning, tradespeople, suppliers) and manage their services independently.
• Support the onboarding and offboarding of colleagues operationally – from preparing workstations and equipment to checklists and smooth handovers.
• Plan and organize company and team events, and assist the team with the logistical and technical preparation of all-hands meetings.
• Actively support the preparation of board meetings, ensuring catering and professional reception.
• Independently manage and implement all aspects of occupational safety, fire prevention, and organization of first aid courses to ensure a safe working environment at all times.
• Be a true team player, flexibly support colleagues in daily operations, and handle administrative and organizational assistance tasks wherever help is needed.

Requirements

• Successfully completed commercial training (e.g., in hotel management, event management, or office management), a relevant degree, or have relevant experience in office or guest management.
• Fluent in English and German.
• An open, service-oriented personality with a passion for providing an excellent on-site experience for guests, applicants, and teams.
• Helpful and proactive, serving as a flexible and supportive interface for colleagues in daily operations.
• Ability to maintain an overview in a dynamic start-up environment, demonstrating a structured, organized, and meticulous work style.
• Proactive problem-solver who takes initiative and is eager to drive upcoming topics and projects.
• Ideally, possess initial experience with German office safety and occupational health and safety (e.g., fire safety, occupational health, accident prevention) or be willing to quickly familiarize yourself with these topics.

Skills

• Office Operations
• Welcome Culture
• Guest Management
• Office Management
• Procurement
• Mail Management
• Service Provider Management
• Onboarding/Offboarding Support
• Event Planning
• Meeting Preparation
• Occupational Safety
• Fire Prevention
• Team Support
• Administrative Tasks
• Organizational Tasks

Location

• Berlin

Work Type

• Part-time

Experience Level

• Entry Level
• Mid Level

Education Level

• Commercial Training
• Relevant Degree

Salary/Compensations

• Competitive salary

Benefits

• Startup Benefits
• Stays in dream vacation properties

About the Company

• MYNE Homes is the smartest way to own your dream vacation property. With our innovative co-ownership offering, we enable more people to fulfill their dream of owning a vacation home.
• Founded by serial entrepreneurs and supported by renowned European business angels (founders of Auto1, Smava, and Numa), we are growing rapidly and seeking to build the next Proptech Unicorn.
• Our mission is to give more people the opportunity to fulfill their dream of owning a vacation property.