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About the Role

The Executive Assistant to the CEO is a critical role at the centre of Nuix’s most senior executive relationship, operating as a trusted extension of the CEO. This role manages the rhythm of the business at the executive level and ensures the CEO can operate at full effectiveness, with a meaningful Board coordination remit as a core part of the job.

Responsibilities

• Manage a complex, rapidly shifting calendar across multiple time zones, with full ownership of prioritisation and diary discipline.
• Prepare the CEO for every engagement, including briefing notes, pre-reads, talking points, and context.
• Draft, review, and triage correspondence on behalf of the CEO, exercising sound judgement.
• Coordinate domestic and international travel, including detailed itineraries, logistics, visa requirements, and ground arrangements.
• Manage expenses, approvals, and administrative obligations for the CEO with accuracy and timeliness.
• Proactively anticipate the needs of the CEO, surfacing information, flagging risks, and resolving issues before they escalate.
• Coordinate all Board and committee meeting logistics end-to-end, including scheduling, venue, catering, technology setup, and travel arrangements for Non-Executive Directors.
• Track board calendar deadlines across the ELT, following up to ensure submissions land on time.
• Manage NED scheduling, including meeting requests, director travel, pre-meeting logistics, and site visits.
• Maintain a forward view of the Board cycle, anticipating workload peaks and coordinating resources.
• Handle all Board-related correspondence and communications with professionalism and complete confidentiality.
• Coordinate the ELT meeting cycle, including scheduling, agenda management, pre-read distribution, action tracking, and follow-through.
• Manage the CEO’s direct engagement with ELT members, tracking commitments.
• Partner with ELT Executive Assistants and Team Assistants to maintain a coordinated executive support function.
• Support key leadership events, such as offsites and all-hands meetings, in partnership with P&C and Events.
• Act as a central coordination point for cross-functional executive commitments, ensuring the CEO is briefed, prepared, and represented appropriately.

Requirements

• Significant executive assistant experience supporting C-suite or Board-level leaders in a complex, fast-moving organisation.
• Proven track record managing sensitive, confidential information with complete discretion.
• Prior experience coordinating across a senior leadership team or managing a small team of administrative or support staff.

Skills

• Exceptional organisational capability
• Strong written communication
• Technologically fluent
• Commercial awareness
• Politically astute

Location

• Sydney CBD

Work Type

• Onsite

Experience Level

• Significant executive assistant experience

About the Company

• Nuix is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities.
• Nuix Vision: Finding Truth in a Digital World.
• Nuix Mission Statement: Nuix creates innovative software that empowers organizations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence.
• Nuix Values: TAKE OWNERSHIP, RESILIENT, UNAFRAID, TEAM NUIX, HERO OUR CUSTOMERS.

Equal Opportunity

• Nuix is an equal opportunities employer.
• We welcome all applications and are a flexible employer.
• We strive to make any required adjustments where possible to make the process fair and equitable for everyone.
• If you need any accommodations throughout the interview process, please note this in your job application.
• Nuix is an Equal Opportunity Employer