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About the Role

BGIS is seeking a motivated and detail-oriented Business Administrator to support a complex, high-compliance portfolio within a secure government environment. Reporting to the Contracts Support Officer, you will provide essential administrative and operational support to the Technical Asset Management (TAM) team, contributing to compliance, asset management, and planned maintenance programs.

Responsibilities

• Maintain compliance calendars, registers, and documentation to support statutory requirements
• Generate and manage Planned Preventative Maintenance (PPM) work orders
• Maintain and update asset registers within CMMS systems
• Audit service reports, identify issues, and escalate where required
• Support data integrity through regular updates, reporting, and system management
• Assist with financial processes including invoice reviews, purchase orders, and variation tracking
• Prepare reports, extract asset data, and support audit requirements
• Coordinate with internal teams and external vendors to ensure service delivery standards are met

Requirements

• Strong administrative experience in a fast-paced environment
• High level proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Excellent organisational skills with the ability to manage competing priorities
• Strong attention to detail and data accuracy
• Effective communication skills with a collaborative approach
• Ability to work both independently and within a team
• Experience in facilities management, asset management, or compliance-driven environments (Desirable)
• Familiarity with CMMS or asset management systems (Desirable)
• Exposure to financial administration processes (invoicing, variations, procurement) (Desirable)
• Applicants must be Australian Citizens or Permanent Residents

Skills

• Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Organisational skills
• Attention to detail
• Data accuracy
• Communication skills
• Collaborative approach
• CMMS or asset management systems (Desirable)
• Financial administration processes (Desirable)

Location

• Berkshire Park, Sydney CBD or Greater Metropolitan Area - NSW

Work Type

• Full-Time
• Permanent
• On-Site

Experience Level

• Strong administrative experience

Benefits

• Spot recognition vouchers
• $2,000 employee referral bonus
• Access to Flare discounts across retailers, utilities, and more
• Fitness Passport for you and your family
• Employee Assistance Program (EAP) and wellbeing initiatives
• Career development through internal mobility and leadership programs
• 2 paid volunteer days annually

About the Company

• BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across diverse and highly regulated environments.
• BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services. With over 12,000 employees worldwide, we support critical environments across government, healthcare, and infrastructure sectors.

Equal Opportunity

• BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.
• Be part of a workplace that values diversity, safety, sustainability, and continuous improvement.