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About the Role

The PR Coordinator – Talent Operations will support the talent lead on the logistics for celebrity and notable runners, including all related communication, media interviews, race-week events, Expo/bib pickup, VIP experience, and supporting operations on race day. This role is seasonal, from September through early November, with an average of 30 hours per week, increasing during race week with potential overtime.

Responsibilities

Support Talent Operations Lead in operations surrounding celebrity runners.
Coordinate and schedule pre-race talent interviews with the NYRR PR team and external PR agency.
Assist with coordination of celebrity swag bags, including mailings and in-person delivery to Expo.
Support talent race bib/materials pickup and in-person delivery.
Provide onsite talent staffing and manage talent movements at race week events.
Assist in drafting and organizing internal and external materials for celebrity/notable runner logistics.
Manage guest ticketing requests and distribution.
Participate in meetings and walkthroughs with PR team, event leads, and PR agency.
Support other PR-related projects for specialty runners and guests.
Check-in celebrity/notable runners at the midtown bus loading location on race morning and escort them to the Verrazzano-Narrows Bridge.
Escort and staff runners in/to the tent and support operations throughout the morning, coordinating with the PR agency team.
Escort runners to the Start line.
Assist with the transport of celebrity race-day baggage.
Ride the PR/Broadcast sprinter van to the Finish.
Support the organization of celebrity items from the Start and recovery items within the Celebrity/Notable Runners’ Finish tent.
Ensure the Finish tent is show-ready for runners.
Assist with tracking and escorting runners and coordinating photo-ops.

Requirements

3-5 years of experience in Public Relations, production, and/or event operations required.
Experience working with celebrities/talent/principals is required.
Experience in events is required; large-scale events preferred.
Ability to work weekends and nights as required.

Skills

Excellent critical thinking skills
Exceptional written and verbal communications skills
Strong project management skills
Self-motivated with strong organizational skills and attention to detail
Strong ability to multitask, meet and perform under tight deadlines, think clearly under pressure, and exercise good judgment
Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
Strong attention to detail
Strong commitment to diversity, equity, and inclusion
Excellent customer service skills

Location

New York City

Work Type

Seasonal
Full-time

Experience Level

3-5 years

Education Level

Bachelor's degree from an accredited college in English, public relations, communications, journalism, sports management, or related field preferred

Salary/Compensations

$30/hour (Overtime Eligible)

About the Company

New York Road Runners (NYRR) was founded in 1958 and has grown into the world’s premier community running organization.
NYRR’s vision is to build healthier lives and stronger communities through the transformative power of running.
NYRR’s year-round offerings of races, community events, programs, and training resources provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life.
NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top professional runners and committed amateurs alike, while also raising millions of dollars annually for charity and driving economic impact for New York City.
NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire children in underserved communities in New York City, nationwide, and around the world.
Headquartered in New York City, NYRR is a 501(c)(3) organization.
To learn more, please visit www.nyrr.org.
At New York Road Runners, we are committed to building an inclusive, diverse workplace by finding the best candidate for the job.
We understand that skills come from a variety of different backgrounds.
Checking off every single requirement on our job description is not necessary to apply.
If you think you are a good fit and have a passion for the work we do, please submit your application.
We are eager to learn about your experience and skills!
You may be the right candidate for this or other open positions.
The Public Affairs department encompasses NYRR’s Public Relations, Government Affairs, and Community Engagement.
Public Relations shares the stories of NYRR participants, events, and programs with media to drive awareness of NYRR’s nonprofit mission, elevating the organization and its executives as industry leaders, while also enhancing and protecting the company’s reputation.
Government Relations & Community Engagement manages NYRR's relationships with local and state elected officials, and governmental agencies, as well as its relationships with community stakeholders, from our runners and clubs to like-minded organizations.
Public Affairs serves as a bridge for the organization and external stakeholders to advance NYRR’s mission by building and strengthening relationships with media, government, community stakeholders, and key partners across New York City and beyond.

Equal Opportunity

New York Road Runners is an Equal Opportunity Employer