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About the Role

The Billing Specialist is responsible for coordinating all aspects of the monthly billing cycle, including issuing accurate invoices and meeting deadlines. This position may be filled remotely or in any of our office locations.

Responsibilities

• Assist with initiating and implementing all aspects of the monthly client billing process.
• Review and edit monthly proformas as instructed by the Billing Attorney via Paperless Proforma.
• Modify time and cost entries as directed.
• Process write offs and write downs.
• Complete transfers, dividing, and combining timecards.
• Ensure rates are accurate.
• Apply available funds to billing as instructed.
• Verify accuracy of billing.
• Compile supporting back-up documentation per client billing guidelines.
• Acquire and maintain proper approval documentation.
• Finalize and distribute invoices in accordance with Firm and Client guidelines.
• Research and respond to billing inquiries from attorneys and clients in a timely and professional manner.
• Submit invoices by mail, email, e-billing via eBillingHub, and other e-billing vendors as required.
• Set up matters for e-billing on vendor sites and within the firm’s billing system.
• Address and resolve billing disputes and discrepancies in a timely manner.
• Coordinate appeals for rejected invoices.
• Provide client accruals, status updates, and budgets upon request.
• Communicate with attorneys, clients, or staff to address billing questions.
• Maintain contact with attorneys, staff, and clients and observe confidentiality of client and firm matters.
• Answer questions regarding billing processes and procedures.
• Collaborate with other departments for Accounts Receivable, client and matter setup, rate management, trust accounting, unallocated funds, and billed on account funds.
• Maintain addresses, invoices templates, and e-billing information within the firm’s billing system.
• Assist with customized reporting requirements for internal/external clients.
• Effectively prioritize numerous tasks and complete within designated time deadlines.
• Manage monthly reports surrounding billing workload.
• Perform other duties as assigned.

Requirements

• Associate’s degree or combination of education and commensurate work experience required; Bachelor’s degree preferred.
• 2+ years prior experience with legal billing and client invoicing.
• Knowledge or prior use of Elite 3E.
• Knowledge of electronic billing processes and procedures.
• Experience with third-party e-billing vendor sites (Legal Tracker, TyMetrix 360, CounselLink, etc.).
• Demonstrated proficiency with Microsoft Office, specifically Excel and Word.
• Strong organizational and time-management skills.
• Strong attention to detail and accuracy.
• Problem-solving skills and the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal.
• Excellent interpersonal skills.
• Flexibility to work overtime and weekends, if needed.

Skills

• Elite 3E
• Electronic billing processes and procedures
• eBillingHub
• Third-party e-billing vendor sites
• Paperless Proforma
• Microsoft Office
• Excel
• Word
• Organizational skills
• Time-management skills
• Attention to detail
• Accuracy
• Problem-solving skills
• Communication skills
• Interpersonal skills

Location

• Remote
• California
• Colorado
• Illinois
• Massachusetts
• Maryland
• Minnesota
• Jersey City, NJ
• New York
• Vermont
• Washington
• Washington, D.C.

Work Type

• Remote
• Full-time

Experience Level

• 2+ years prior experience with legal billing and client invoicing

Education Level

• Associate’s degree
• Bachelor’s degree preferred

Salary/Compensations

• State of California: $56,000 - $114,000
• State of Colorado: $52,000 - $92,000
• State of Illinois: $51,000 - $98,000
• State of Massachusetts: $56,000 - $107,000
• State of Maryland: $54,000 - $82,000
• State of Minnesota: $56,000 - $93,000
• Jersey City, NJ: $61,000 - $110,000
• State of New York: $52,000 - $113,000
• State of Vermont: $55,000 - $106,000
• State of Washington: $54,000 - $103,000
• Washington, D.C.: $72,000 - $106,000

Benefits

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements

About the Company

• Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.
• At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes.
• Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences.
• We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.
• Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.
• If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply.

Equal Opportunity

• EOE/Minority/Female/Disabled/Vet.