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About the Role

Regency Centers is seeking a Manager of Tenant Coordination (MTC) to guide new tenants through every phase from lease execution to store opening. This role ensures projects align with lease requirements, timelines, and operational standards, driving on-time rent commencement. The MTC serves as the main liaison between tenants, leasing agents, property managers, and project managers, orchestrating the tenant improvement process with a focus on communication, schedule adherence, and lease compliance.

Responsibilities

Collaborate with Leasing and Property teams to understand tenant space requirements and review landlord deliverables.
Support the preparation of lease exhibits such as demised space plans, landlord’s scope of work, preliminary budgets, and tenant sign criteria.
Review lease abstracts and work letters to identify critical obligations.
Deliver “Welcome Aboard” letters to tenants, outlining the coordination process and next steps.
Provide tenants with relevant documentation (as-built plans, site design criteria, signage guidelines).
Facilitate the installation of “Coming Soon” graphics.
Oversee tenant improvement activities from lease execution through opening, ensuring all milestones and lease requirements are met.
Conduct high-level plan reviews to confirm alignment with the landlord’s criteria and coordinate necessary revisions.
Approve tenant signage to maintain consistency with the property’s visual standards.
Perform periodic site visits to verify progress, identify potential issues, and maintain effective communication with stakeholders.
Coordinate administrative aspects of the permitting and inspection process to support tenants in obtaining Certificates of Occupancy (COs).
Work with internal teams to track the landlord’s scope of work and confirm readiness for tenant occupancy.
Ensure all landlord obligations are completed according to agreed schedules and lease terms.
Oversee the punch list process to ensure all remaining tasks are completed before tenant move-in.
Collect and manage final documentation, including lien waivers, warranties, and certificates of insurance.
Verify compliance with lease requirements prior to processing Tenant Improvement Allowance (TIA) requests.
Conduct or coordinate final inspections and administer the release of allowances or security deposits.
Evaluate and approve changes to tenant signage, ensuring adherence to the property’s guidelines.
Coordinate additional tenant requests (e.g., storefront or exterior modifications) in partnership with other internal teams.
Assist in reviewing vacant spaces for readiness and improvements, positioning them for successful future tenancy.

Requirements

At least three (3) years of experience in tenant coordination, property management, or a comparable role in commercial real estate.
Demonstrated ability to balance multiple projects and maintain strong relationships with stakeholders.
Coordination focus with an understanding of construction fundamentals (ability to read plans and track schedules).
Excellent organizational skills to manage deadlines, documentation, and cross-team communications effectively.
Sound knowledge of commercial lease agreements and landlord-tenant obligations within a retail setting.
Strong interpersonal and negotiation abilities for interfacing with tenants, vendors, and internal teams.
Proficiency in Microsoft Office (Excel, Word, Outlook) and aptitude for using project-tracking software.
Familiarity with interpreting construction documentation, including but not limited to architectural drawings, and terminology is beneficial.
Regency Centers will not sponsor employment-based immigration petitions or applications for this position, including but not limited to H-1B, TN visa, or permanent residency.

Skills

Interpersonal skills
Communication skills
Writing skills
Presentation skills
Priority setting
Organization skills
Time-management skills
Ability to work independently
Ability to work with a team
Attention to detail
Ability to work in fast-paced environments
Ability to handle simultaneous projects
Business acumen
Trust
Integrity

Location

Bronxville, NY

Work Type

Full-time

Experience Level

3+ years

Education Level

Bachelor’s degree in Business, Real Estate, or a related field (Preferred)

Salary/Compensations

$90,000 - $110,000 annually
15% target bonus opportunity

Benefits

23+ PTO days annually
11 paid holidays
Paid leave programs (parental, compassion, bereavement, jury duty, and military)
Health Advocacy + Employee Assistance Program (EAP)
401(k) with a generous company match
Corporate profit sharing
Anniversary stock grant awards
Health Savings Account (HSA)
Health Care FSA
Dependent Care FSA
100% company paid Life Insurance/AD&D
100% company paid Disability Insurance
Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
Student loan repayment resources
Medical Insurance
Dental Insurance
Vision Insurance
Award winning and incentives-based wellbeing program through Personify Health
Family planning programs
Mental health programs
Pain management programs
52 hours per year of paid Volunteer Time Off
Company gift matching
Tuition reimbursement
Continued education opportunities
LinkedIn Learning premium subscription
Professional membership support
Employee Resource Groups

About the Company

Regency Centers owns and operates premier shopping centers in suburban neighborhoods in the top cities and markets across the country.
The company lives by a strong set of values, which have guided them for more than 60 years.
Their centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers.
They are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of their Fresh Look™ program.
Regency Centers is a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member.

Equal Opportunity

Regency Centers is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status.
Applicants are encouraged to confidentially self-identify as to disability and/or protected veteran status when applying.
Employment is contingent upon successful completion of background investigation.
Regency Centers is a smoke-free and drug-free workplace.
Pre-employment drug screening is required.
No recruiters or agencies without a previously signed contract.
Only candidates whose profiles closely match requirements will be contacted during this search.