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About the Role

The Office Coordinator is responsible for supporting the day-to-day operations of the office, including administrative coordination, check handling, and general office support. This role ensures that client payments are processed accurately and on time, office operations run smoothly, and local teams have the support they need. This is a hands-on, on-site role focused on maintaining organization, consistency, and visibility across key office and finance-related activities, and requires a high degree of accuracy, accountability, and discretion when handling client payments and financial information.

Responsibilities

Manage day-to-day office needs, including ordering supplies and maintaining shared spaces
Answer and route incoming calls and handle general inquiries
Manage mail, courier deliveries, and outgoing shipments
Coordinate with vendors to support office operations
Receive incoming client checks
Prepare and process deposits to lockbox using bank scanner
Maintain physical check storage
Handle client payments and financial documents with a high degree of care, ensuring confidentiality, accuracy, and adherence to internal controls
Coordinate IT equipment needs (laptops, returns, storage) with central teams
Support basic setup and logistics for new hires and equipment
Assist with local health and safety requirements (e.g., Ontario COR program)

Requirements

4–6 years of experience in office administration or a similar support role
Demonstrated ability to handle sensitive financial information with a high level of accuracy, discretion, and integrity
Strong sense of accountability and reliability when managing check, payments, and confidential documents
Strong attention to detail and organizational skills
Proficiency in Microsoft Office (Excel, Outlook) and comfort with basic systems
Ability to manage multiple priorities in a fast-paced environment
Strong communication skills and ability to work effectively across teams
Reliable, proactive, and able to work independently in an on-site role
Must be able to sit or stand at a workstation for extended periods during the workday
Must be able to occasionally lift and carry light packages (e.g., mail, office supplies, or boxes of documents up to ~25 pounds)
Must be able to perform routine tasks such as sorting mail, handling paperwork, and organizing files on a regular basis
Must be able to review, process, and track information accurately for the majority of the workday
Must be comfortable using basic computer systems (e.g., email, spreadsheets, and internal tools)
Must be able to communicate clearly with team members, vendors, and external contacts
Work is primarily performed in an office environment with standard office equipment
Must be able to work on-site in the Etobicoke office 2–3 days per week

Skills

Microsoft Office (Excel, Outlook)
Basic systems proficiency
Communication skills
Organizational skills

Location

Etobicoke, ON

Work Type

On-site
Hybrid

Experience Level

4-6 years

Salary/Compensations

CAD $27.50-$30.50 per hour

Benefits

Flexible work environment
Opportunities for advanced training and education

About the Company

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

Equal Opportunity

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!
J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.