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About the Role

This position plays a crucial role in maintaining smooth operations and ensuring compliance with client requirements for a small construction company.

Responsibilities

• Prepare and process monthly payment packages for clients, ensuring accuracy and adherence to specific requirements.
• Compile necessary documents, including bills, certified payrolls, affidavits, and other required forms.
• Ensure payment packages are complete, submitted on time, and compliant with client guidelines.
• Monitor and track outstanding payments, maintaining accurate records.
• Contact clients to follow up on payment status, resolving issues professionally.
• Manage the processing of extra work tickets generated during projects.
• Accurately prepare and submit bills based on signed forms from field representatives.
• Ensure deadlines are met to comply with client time-frame clauses.
• Provide notary services for company documents or obtain notary certification.
• Collect and organize daily reports from field representatives.
• Follow up with team members to ensure timely submission of reports.
• Assist with general administrative tasks, including filing, data entry, and maintaining records.
• Provide support to the office team as needed to facilitate project completion and client satisfaction.

Requirements

• Previous administrative experience, preferably in the construction industry or a similar field.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with accounting or project management software is a plus.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Notary certification or willingness to obtain it.

Skills

• Microsoft Office Suite (Word, Excel, Outlook)
• Accounting software
• Project management software
• Organizational skills
• Attention to detail
• Problem-solving
• Communication skills

Location

• Onsite

Work Type

• Onsite
• Full-time

Salary/Compensations

• $70,000.00 - $90,000.00

About the Company

• Our client is a small construction company.