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About the Role

The Clinical Program Assistant provides ethical and professional support to the Clinical Team at Harbor Light, performing administrative tasks to aid overall operations and collaborating with the clinical team to support all program participants.

Responsibilities

• Attend meetings, trainings, and case conferences; take minutes as needed
• Represent Harbor Light Center and coordinate with community partners
• Conduct and document intake assessments under supervision; collect key participant information while clinical staff complete diagnoses and recommendations
• Enter data in EHR systems like EPIC and WellSky; manage reports and records
• Promote abstinence, harm reduction, and participant empowerment
• Support counselors with documentation, attendance, and statistics
• Ensure compliance with care standards, confidentiality, and grievance policies
• Serve as a mandated reporter for suspected abuse
• Refer participants to internal and external resources and providers
• Respond to emergencies and assist with evacuations
• Enforce program policies and medication compliance
• Maintain monthly statistics and class documentation in WellSky
• Other related duties as required

Requirements

• High school diploma or equivalent (required)
• Experience in behavioral health, substance use, mental health, or related fields (2 years required)
• Current AOD Certification or Registration pursuant to CA Code of Regulations, Title 9 § 13010 (preferred)
• Experience helping individuals with substance use, mental health, or life challenges
• Experience with Microsoft programs
• First Aid and CPR certification (within first fourteen days of employment – company provided)
• Tuberculosis clearance (within first seven days of employment – company provided)
• Ability to lift up to 25 lbs. (usually file boxes)
• Qualified individuals must be able to perform the essential duties of the position with or without accommodation.
• Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.
• Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause.

Skills

• Bilingual in Spanish (preferred)
• Knowledge of clinical documentation (preferred)
• Integrity and ability to handle sensitive information in a confidential manner
• Excellent organizational skills
• Ability to multi-task
• Ability to work with a diverse population

Experience Level

• 2 years required

Education Level

• High school diploma or equivalent

About the Company

• The Salvation Army has a religious purpose and status as a church.

Equal Opportunity

• Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.