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About the Role

The Grants and Contracts Manager is responsible for the day-to-day management of the organization’s institutional funding portfolio, including government contracts, private foundation grants, and restricted gifts. This role manages the full grant and contract lifecycle from prospect research through close-out, serving as a primary liaison with institutional funders on administration and compliance. The Manager utilizes AI tools to streamline workflows, support strategy, and foster cross-functional collaboration for organizational growth.

Responsibilities

Manage the full lifecycle of all institutional awards, including monitoring deadlines, submitting proposals and reports, supporting contract negotiation, coordinating financial and contractual matters, and managing close-out.
Serve as primary liaison with institutional funders on grant and contract administration and compliance.
Partner with the Finance team to ensure timely fund arrival, correct coding, and efficient invoicing and billing.
Coordinate with departments to develop budget documents for proposals and reports, and manage post-award budget modifications.
Track all grant and contract deliverables, milestones, and reporting deadlines.
Interpret state, local, federal, and private funding regulations to ensure organizational compliance.
Coordinate grant and contract documentation, including MOUs, letters of reference, and partner agreements.
Support compliance reviews and external programmatic or financial audits.
Conduct final review of proposals to ensure alignment with funder requirements and organizational standards.
Conduct prospect research to identify new institutional funding opportunities.
Maintain a pipeline of qualified institutional prospects and prioritize opportunities.
Clarify funder requirements in RFPs, RFQs, and grant solicitations; coordinate cross-departmental input on go/no-go decisions and submission planning.
Support cultivation of new institutional funders.
Draft and refine proposal narratives, reports, and budget justifications, using AI tools to accelerate drafts and maintain consistency.
Maintain a library of approved proposal language, boilerplate, and program descriptions.
Respond to funder inquiries in a timely and professional manner.
Perform other duties as assigned.

Requirements

At least 3–5 years of experience managing government and nonprofit grants and contracts.
Strong demonstrated knowledge of state and local government contract regulations.
Demonstrated experience with foundation and private funder proposal guidelines and reporting requirements.
Experience working independently and collaboratively to manage complex RFPs and competing deadlines.
Demonstrated ability to interpret regulations and implement compliant practices.
Meticulous attention to detail.
Proficiency with AI tools for research, drafting, summarization, and analysis, or strong demonstrated willingness and aptitude to adopt them.
Advanced knowledge of Microsoft 365 Office Suite.
Excellent written and verbal communication skills.

Skills

AI tools (Claude, ChatGPT, Copilot, or similar)
Microsoft 365 Office Suite
Salesforce
PDF editing tools
Prospect research tools (Candid/Foundation Directory, Instrumentl, GrantStation, or similar)
Building strong working relationships across technical, programmatic, and operational teams

Location

Hybrid

Work Type

Full-time
Hybrid

Experience Level

3-5 years

Salary/Compensations

$80,000 - $85,000

Benefits

Family-friendly workplace
Competitive pay
Industry-leading benefits package
Generous Medical coverage (including paid deductibles, copays, and out-of-pocket maximums)
Dental, Vision, Chiropractic & Acupuncture coverage
Life, LTD and AD&D coverage
Voluntary benefits (Supplement Life, Accident, Critical Illness, Pet Insurance)
401(k) retirement plan with generous employer match
Pre-tax Flexible Spending Accounts
Health Savings Account
Commuter Benefit programs
Generous paid time off package (14 paid holidays + floating holiday for Birthday)
Ongoing training and professional development
Tuition Reimbursement

About the Company

Children’s Council is committed to building a staff that is rich with cultural, social and experiential diversity.
We serve the San Francisco community.

Equal Opportunity

Children’s Council is an equal opportunity employer that values diversity as central to our work serving the San Francisco community.
We comply with all applicable state and local laws governing nondiscrimination in employment.
Our practices are in alignment with our commitment to workplace equity, diversity, and inclusion.
We foster a work environment where our current and future staff feel welcomed without regard to race, color, religion, gender identity, national origin, sex, age, disability or sexual orientation.