Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Administrative Assistant provides comprehensive office support to ensure efficient daily operations. This role serves as the first point of contact for phone inquiries, assists the HR department, supports contract and permit management for construction projects, performs light accounting tasks, and handles a variety of general administrative duties.

Responsibilities

• Answer and direct incoming phone calls professionally and courteously.
• Greet visitors and clients, providing general information.
• Manage incoming and outgoing mail, emails, and deliveries.
• Maintain organized electronic and paper filing systems.
• Assist HR with onboarding paperwork and new hire orientation.
• Help maintain employee files and training records.
• Coordinate background checks, drug screens, and required certifications.
• Support scheduling of interviews and employee meetings.
• Assist with preparation, tracking, and organization of contracts and subcontracts.
• Support construction permit applications and renewals.
• Maintain logs for insurance certificates, licenses, and compliance documents.
• Coordinate with project managers regarding document needs and deadlines.
• Perform light bookkeeping, including data entry of invoices and receipts.
• Assist with accounts payable/receivable processing.
• Reconcile statements and support payroll documentation.
• Help track job costs and expense reports.
• Order and maintain office supplies.
• Schedule meetings and maintain calendars.
• Prepare correspondence, reports, and presentations.
• Assist management with special projects and other duties.

Requirements

• High school diploma required; associate degree preferred.
• 3+ years of administrative office experience (construction industry a plus).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with accounting or ERP software preferred.
• Familiarity with construction permits and contracts helpful.

Skills

• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• High level of professionalism and confidentiality.
• Ability to prioritize tasks and meet deadlines.
• Detail-oriented with strong problem-solving skills.
• Ability to work independently and as part of a team.

Location

• Austin, Texas

Work Type

• Full-Time

Experience Level

• 3+ years of administrative office experience

Education Level

• High school diploma
• Associate degree preferred

Benefits

• Competitive compensation
• Health, dental, and vision benefits
• Paid time off and holidays
• Opportunities for professional growth
• Supportive and team-focused work environment