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About the Role

You'll be embedded in our Technology function working alongside our CTO with a dedicated portion of your time working with our incoming CPO giving you genuine visibility across both Tech and People at the most senior level.

Responsibilities

• Skilfully oversee the CTO & CPO’s schedules, ensuring comprehensive awareness of upcoming commitments.
• Serve as the primary point of contact for internal and external stakeholders, efficiently managing enquiries.
• Coordinate and follow up on various projects and initiatives led by the relevant Executive.
• Anticipate the Executive's needs, streamline processes, and provide solutions in advance of issues arising.
• Demonstrate unwavering precision, upholding the highest standards of accuracy and quality in all responsibilities.
• Handle confidential information with discretion, maintaining a high level of trust and integrity.
• Execute a wide array of administrative tasks, from crafting and refining presentations to managing documents, schedules, inbox management and communications.
• Oversee and track the expenses and reimbursement requests.
• Prepare comprehensive meeting agendas, materials, and presentations.
• End-to-end meeting preparation for high-impact and complex engagements, anticipating information requirements, ensuring clear outcomes, and managing follow-up actions.
• Manage a number of work-streams including tracking milestones, sharing progress updates, and facilitating communication between teams.

Requirements

• Inherently self-motivated with a strong solutions-oriented mindset.
• Proven experience in effectively engaging with C-level executives.
• Ability to manage workloads and adeptly prioritise tasks in a fast-paced, deadline-driven environment.
• Ability to multitask and manage multiple work-streams simultaneously.
• A desire to build a deeper understanding of the business.
• Several years’ experience as an Executive Assistant.
• Ideally experience in the high growth scale up tech space, reporting directly to C-level.
• Understanding of Technology and People is a bonus.
• Proficiency in office software tools (e.g. Google Suite).
• Familiarity with productivity and scheduling software.
• Strong use of AI and the willingness to learn about such tools and products.
• Outstanding organisational and time management skills including quick response times.
• Exceptional written and verbal communication skills, including the ability to draft professional correspondence and emails on behalf of the Executives.
• Ability to stay composed under pressure and carry oneself with professionalism and integrity.
• Ability to communicate with clarity and precision.
• Comfortable in the room with senior leaders and able to manage relationships at the highest levels.
• Ability to diagnose problems quickly and move to solutions.
• Ability to bring energy and optimism to the team.
• Ability to bounce back from setbacks, learn from them, and keep moving forward.

Skills

• AI tools
• Google Suite
• Productivity software
• Scheduling software
• Executive Assistant
• Stakeholder Engagement
• Project Coordination
• Problem-Solving
• Attention to Detail
• Responsiveness
• Confidentiality
• Administrative Tasks
• Expense Management
• Meeting Coordination
• Communication
• Time Management
• Organisational Skills

Location

• Hybrid

Work Type

• Hybrid working

Experience Level

• Several years’ experience as an Executive Assistant

Salary/Compensations

• Competitive salary

Benefits

• Hybrid working
• Competitive salary
• Matched pension contributions
• Share options
• Vitality Private Healthcare
• Eyecare vouchers
• Life Assurance
• Monthly coaching sessions with Spill
• Enhanced holiday package
• Bank Holidays
• 28 days annual leave
• 1 day for your wedding
• 1 day off when you move house
• 30 days of annual leave per year (from third year anniversary)
• 35 days of annual leave per year (from tenth year anniversary)
• Option to buy 3 extra days of holiday per year
• Work from abroad for a month
• Inclusive parental, partner and shared parental leave
• Fertility treatment policies
• Pregnancy loss policies
• Bubble childcare support
• Discounted nanny fees
• The latest tech (Macbook or Surface)
• Up to £500/€550 home office allowance
• Generous learning and development budget
• Regular social events
• Refer a friend bonus

About the Company

• To become the car-changing destination of choice.
• Combining technology, media and deep automotive expertise to change how people buy, sell, advertise and lease cars.
• One of the largest online car-changing destinations in Europe, with over 50% growth last year.
• Nearly £3bn worth of cars bought on site, while £1.8bn of cars were listed for sale through our Sell My Car service.
• Acquired Autovia in 2024, doubling audience overnight.
• One of the biggest YouTube channels in the world with almost 10m subscribers and over 1.1 billion annual views.
• Sell 1.2 million print copies of magazines.
• Annual web content reach over 350million.

Equal Opportunity

• Diversity and inclusion is an integral part of our culture.
• Diverse teams are strong teams, so we welcome those with alternative identities, backgrounds, and experiences to apply for this position.
• We make recruiting decisions based on experience, skills and potential, so all our applicants are treated fairly and equally.