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About the Role

We are seeking a dynamic Executive Assistant/Team Coordinator to provide dedicated administrative support to our Global Chief Risk Officer and to the broader Finance Team. You will play a vital part in streamlining communication, coordinating meetings, and managing reporting processes for the executive team. Your role will involve maintaining organisational databases, supporting team coordination, managing schedules, and ensuring all administrative functions run smoothly across the team.

Responsibilities

Provide high-quality, confidential administrative support to the Global Chief Risk Officer, the Audit & Risk team and on occasion to Finance team executives, including managing calendars, scheduling appointments, and organising meetings and travel arrangements.
Serve as the primary point of contact for internal and external stakeholders, ensuring clear communication and effective meeting coordination.
Prepare agendas, compile briefing materials, take meeting notes, and track follow-up actions.
Draft, proofread, and refine correspondence, reports, presentations, and other documents.
Proactively prioritise and manage tasks to support the smooth operation of the team, ensuring deadlines are met and priorities are adjusted as needed.
Organise and coordinate meetings, workshops, events, conferences, and team-building activities, ensuring all logistics are handled efficiently.
Build and maintain strong relationships with senior executives, internal teams, and external partners to facilitate the effective flow of communication.
Assist in research, data collection, report collation and project management tasks to support key initiatives across the Risk and Audit team.
Handle sensitive and confidential information with the highest level of professionalism, integrity, and discretion.

Requirements

A minimum of 5 years of experience providing executive support to senior management or C-suite executives.
Strong organisational skills with an ability to manage competing priorities and tight deadlines.
Exceptional communication skills, both written and verbal, with a keen eye for detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced expertise in managing calendars, travel coordination, and document creation.
Proven ability to work independently and take initiative to resolve issues and manage tasks effectively.
Problem Solving: Proactive and resourceful, with the capacity to anticipate needs and resolve issues independently or in collaboration with others.
Confidentiality and discretion in handling sensitive information and maintaining high levels of professionalism.
Adaptable and proactive, able to manage and adjust priorities as necessary to meet business needs.
Must provide or complete a National Police Check conducted within the previous 12 months.

Skills

Organisational skills
Attention to detail
Communication skills (written and verbal)
Relationship building
Microsoft Office Suite proficiency (Word, Excel, PowerPoint, Outlook)
Calendar management
Travel coordination
Document creation
Independent work
Problem-solving
Confidentiality
Discretion
Professionalism
Adaptability
Proactiveness

Location

Australia
Europe
United Kingdom

Work Type

Full-time

Experience Level

Minimum of 5 years of experience providing executive support to senior management or C-suite executives

Benefits

Recognition programs
Employee referral bonuses
Scholarships
Free access to LinkedIn Learning
Ramsay Leadership Academy
Ramsay Rewards (exclusive deals at 100+ retailers, restaurants, travel providers)
Lower hospital cover costs
Higher extras limits on services like General and Major Dental
Pharmacy and allied health discounts
Flexible rostering options
Flexible leave
Free, confidential counselling and wellbeing support 24/7
Salary packaging
Novated leasing
Discounts on leisure travel, gyms and lifestyle services

About the Company

Ramsay provides high quality healthcare to millions of people each year through a network of hospitals, clinics and services in Australia, Europe and the United Kingdom.
At Ramsay Health Care, “people caring for people” is at the heart of everything we do.
Australia’s largest private hospital operator, with over 74 sites and 35,000 staff.
A values-led workplace where you’ll be supported personally and professionally.
A place with flexible, permanent and career-growth opportunities nationwide.

Equal Opportunity

Ramsay Health Care is committed to Child Safety.