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About the Role
Optiver is seeking an experienced Recruitment Operations Specialist to enhance recruitment processes, systems, and operational efficiency. This role involves strategic problem-solving in a fast-paced environment, partnering with regional and global teams to support hiring and drive operational excellence.
Responsibilities
- Drive improvements in day-to-day recruitment operations, processes, and technologies to support end-to-end talent acquisition strategy.
- Streamline workflows and enhance efficiency by partnering with the People Analytics team to improve reporting, data analysis, and decision-making.
- Dive into day-to-day recruitment operations to troubleshoot issues, manage escalations, and ensure operational excellence.
- Identify opportunities for automation and digitisation to reduce manual tasks and accelerate recruitment processes.
- Collaborate with recruiting operations counterparts in Europe and the US to deploy new regional and global tools, processes, and technologies.
- Partner with APAC Recruitment leads to identify and deliver operational improvement initiatives.
- Work closely with People stakeholders to ensure recruitment operations align with broader organisational objectives.
- Collaborate with HR and other internal teams to ensure a seamless candidate journey from recruitment to onboarding.
- Oversee recruitment risk and control frameworks, working with the Operational Risk Management team to ensure compliance.
- Perform regular audits of the Applicant Tracking System (ATS) to maintain accuracy, functionality, and user satisfaction.
- Enhance and maintain documentation that supports recruitment processes and improves team efficiency.
- Train recruitment team members and relevant stakeholders on new tools, processes, and system functionalities.
Requirements
- Bachelor’s degree preferred.
- 4+ years of experience in recruitment operations, talent operations, HR operations or a similar operational role.
- Experience managing Applicant Tracking Systems (ATS, Greenhouse preferred) and other recruiting technologies.
- Strong understanding of recruitment technologies and best practices.
- Strong Microsoft Office Suite skills, particularly Excel.
- Effective verbal and written communication skills.
- Comfortable operating both strategically and tactically.
- Proven ability to drive improvement in processes.
- Strong analytical and critical thinking skills.
- Experience handling competing priorities and working in a challenging, fast-paced environment.
Skills
- Recruitment operations
- Talent operations
- HR operations
- Applicant Tracking Systems (ATS)
- Greenhouse
- Recruiting technologies
- Microsoft Office Suite
- Excel
- Communication skills
- Strategic thinking
- Tactical execution
- Process improvement
- Analytical skills
- Critical thinking
- Problem-solving
Location
- Sydney
Work Type
- Full-time
Experience Level
- 4+ years
Education Level
- Bachelor’s degree preferred
Salary/Compensations
- Competitive salary package
Benefits
- Competitive remuneration
- Attractive bonus structure
- Additional leave entitlements
- Training, mentorship and personal development opportunities
- Gym membership
- Weekly in-house chair massages
- Daily breakfast and lunch facilities
- Regular social events
- Annual company trip
About the Company
- Optiver is a global market maker founded in Amsterdam, with offices worldwide.
- Established in 1986, Optiver is a leading liquidity provider with close to 2,000 employees.
- The company's mission is to improve the market through competitive pricing, execution, and risk management.
- Optiver trades a wide range of products including listed derivatives, cash equities, ETFs, bonds, and foreign currencies.
- The Sydney office is a primary player in Asian markets and serves as Optiver’s APAC head office.
- Optiver fosters a culture of collaboration, excellence, and continuous improvement.
Equal Opportunity
- Optiver is intentionally flat and believes great ideas can come from everyone.
- They are passionate about empowering individuals and creating diverse teams.
- Every person at Optiver should feel included, valued, and respected.
- Commitment to diversity and inclusion is hardwired through every stage of the hiring process.
- Encourages applications from candidates from any and all backgrounds.
- Welcomes requests for reasonable adjustments during the process.