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About the Role

As Project Coordinator, you’ll support the successful delivery of the TfNSW ONG Bus System project by helping keep project activities organised, on track, and well connected across the team. You will be central to coordinating delivery rhythms, maintaining project documentation and reporting, and supporting strong communication across internal teams, delivery partners, and key stakeholders. In addition, you will support the project’s Indigenous Engagement obligations by coordinating First Nations stakeholder engagement activities and helping ensure communications and reporting are culturally appropriate, accurate, and well managed.

Responsibilities

Support day-to-day coordination of ONG project activities across workstreams, ensuring actions, milestones, and dependencies are tracked and followed up.
Assist with mobilisation activities including onboarding, access, inductions, and coordination of internal and external kick-offs.
Maintain and update core project artefacts including schedules, action registers, RAID logs, decision logs, and status reports.
Support translation of contractual and scope inputs into structured project documentation and tracking tools.
Assist the Program Director and the PMO in embedding disciplined project management processes and rhythms.
Coordinate inputs across cross-functional teams including engineering, software, hardware, operations, customer success, and finance.
Ensure coordination outputs, artefacts, and reporting meet required quality standards and are delivered in line with PMO processes and timelines.
Support PMO governance processes including reporting cycles, assurance checkpoints, and documentation standards.
Prepare accurate and timely project reports for internal and external stakeholders.
Support the preparation of steering committee, governance, and executive materials including agendas, packs, and minutes.
Support version control and document management discipline across project artefacts.
Support change control processes including logging, tracking, and documentation of variations and approvals.
Support engagement with First Nations organisations, representatives, and supply partners by coordinating meetings, communications, and actions.
Work with sub-contractors to facilitate their Indigenous Engagement Coordination and Reporting across the project.
Maintain Indigenous engagement plans, registers, and reporting artefacts required for governance and assurance.
Track Indigenous participation, procurement, and engagement commitments and support accurate reporting.
Support culturally appropriate communication practices and escalate issues or risks relating to Indigenous engagement.
Coordinate inputs to Indigenous engagement reporting for client, governance forums, and audits.
Assist with tracking of budgets, expenditure, and forecasts at a project level, working with the Program Director and Finance.
Support invoicing and revenue milestone administration by coordinating data, approvals, and documentation inputs.
Support tracking of financial actions and follow-ups to assist accurate month-end processes.
Support maintenance of change and variation registers to assist commercial governance and audit readiness.
Support stakeholder engagement activities by coordinating meetings, preparing materials, and tracking actions.
Act as a point of coordination between internal teams, partners, and external stakeholders where required.
Support clear, timely, and professional communication across the project team.
Support maintenance of RAID logs and assist with proactive identification, tracking, and escalation of risks and issues.
Support quality assurance processes by tracking deliverables, reviews, and approvals.
Support follow-through of actions arising from risks, issues, and audits by ensuring they are documented and tracked.
Support planning and coordination of transition and handover activities into operational support.
Support and coordinate documentation associated with the system deployment across the Sydney region, ensuring progress is maintained and documented with associated item sign off details.
Assist with preparation of handover documentation, training materials, and operational readiness artefacts.

Requirements

Experience supporting complex projects or programs, preferably government, transport, or technology environments.
Strong organisational and coordination skills with high attention to detail.
Ability to manage multiple priorities in a structured delivery environment.
Strong written and verbal communication skills.
Working knowledge of project management methodologies and PMO concepts.
Proficiency with project tools, document management, and reporting systems.
Experience supporting stakeholder or community engagement activities, preferably within government or regulated environments.
A proactive and solutions-focused mindset.
Awareness of Aboriginal cultural protocols and engagement principles (training or experience desirable).
Only applicants with Australian working rights will be considered for this role.
You will need to successfully pass an Australian National Police Check if you are successful.

Skills

Project Coordination
Reporting
Documentation
Project Controls
Stakeholder Communications
Indigenous Engagement
First Nations Engagement
Project Management Methodologies
PMO Concepts
Project Tools
Document Management
Reporting Systems
Stakeholder Engagement
Community Engagement
Risk Management
Issue Management
Quality Assurance
Transition Planning
Handover Coordination

Location

Sydney

Work Type

Onsite
Hybrid
Regular

Experience Level

Mid-level

Education Level

Tertiary qualification in business, project management, or a related field is desirable.

About the Company

At Trapeze, you’ll be part of a business that helps shape the future of public transport.
As a global leader in transport technology, we work alongside transport authorities and operators to deliver smarter, more connected systems that improve journeys for millions of passengers every day.
This role offers the opportunity to contribute to the Opal Next Generation program—one of the most significant transport technology initiatives in NSW—and be part of work that has visible, real-world impact.
Trapeze is part of Modaxo, the people-transport division of Constellation Software Inc. (TSX: CSU), giving our teams the backing of a highly successful global technology group while maintaining the agility and closeness of a specialised transport business.
You’re passionate about moving people. So are we.
At Trapeze, we strive to enhance lives by building technology for a better tomorrow and providing unique solutions for life.
We help public transport operators and authorities, public safety organisations and large-scale taxi enterprises address everyday pain points, save money and improve customer experience through the use of proven technologies.
The efficiencies created through our solutions allow you to maximise your competitive advantage and enhance community outcomes.
As the Asia Pacific branch of the Trapeze Group, we have a wealth of knowledge, experience and resources to draw upon both locally and from our colleagues in North America, Europe and the United Kingdom.
We are also part of the Constellation Software Group, which services over 125,000 customers in more than 100 countries across the globe from offices on every continent.
While our experience is broad and international, we are local in our approach and adapt to your environment country by country.
We have been in the transport industry for more than 30 years and have a long history of collaborating with our customers to adapt to changing needs and new demands.

Equal Opportunity

Trapeze Group is committed to creating a culture that values inclusion and diversity.
We strongly encourage Aboriginal and Torres Strait Islander peoples, people with disability, mature aged workers, and people from culturally and linguistically diverse backgrounds to submit their application.
All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, national origin, age, disability, family or career responsibilities, or veteran status.
Trapeze is an equal opportunity employer, we recruit, hire, train, promote and provide all other privileges of employment to qualified people without regard to age, race, colour, creed, national origin, gender, gender identity, gender expression, disability, marital status, citizenship status, ethnicity, familial status, religion, sexual orientation or any other classification for which discrimination is prohibited.
Please inform us if you have a disability or special need that requires accommodation.