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About the Role

Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff.

Responsibilities

• Perform basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
• Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
• Receive and prepare work orders and work order history files.
• Utilize Boston Post property management software or relevant waiting list programs.
• Create and update spreadsheets, fliers, reports and other documents as requested.
• Manage schedules, including setting up appointments and reminders.
• Complete data entry and projects in a timely and accurate manner.

Requirements

• A minimum of 2 years of administrative assistance experience.
• Professional demeanor with the ability to adapt to last-minute changes.
• Highly organized with the ability to prioritize to meet deadlines.

Skills

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to read, write and excellent communicate in English.

Experience Level

• 2 years of administrative assistance experience

Benefits

• Medical, dental and vision care; preventative medical care paid at 100% (for employees working 30+ hours/week).
• Vacation leave of up to ten days per year in the first year (for employees working 30+ hours/week).
• Up to 80 hours of sick time per year.
• Flexible Spending Accounts for Health Care and Dependent Care (for employees working 30+ hours/week).
• Company paid Life AD&D Long Term Disability (for employees working 30+ hours/week).
• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• $100 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for employees working 20+ hours/week).

About the Company

• The John Stewart Company is a full-service housing management, development and consulting organization founded in 1978.
• Committed to providing high-quality service in the affordable housing sector.
• Works to enrich the lives of residents and employees while delivering services cost-effectively, efficiently, and with professionalism, compassion, integrity, and respect.

Equal Opportunity

• The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.
• The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.