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About the Role
Seeking a highly skilled and proactive Executive Assistant to support the VP of Strategy & Planning within Cisco’s People, Policy, and Purpose (3P) organization. This role provides sophisticated administrative and strategic support, acting as a trusted partner to manage operational requirements and facilitate stakeholder engagement.
Responsibilities
- Handles VP's calendar by prioritizing schedules and meetings, potentially deciding who gets on the principal’s calendar and which meetings are attended.
- Coordinates VP's event speaking engagements, working with the communications team to ensure content needs are met.
- Assists VP in planning and organizing meetings, including agenda, location, technology, and logistics.
- Prepares meeting briefing documents, takes and disseminates notes, and formulates post-meeting action item lists.
- Builds travel packs for international trips and large domestic events, including event information and logistics.
- Acts as proxy for communications and approvals as authorized, answers general questions, and refers routine matters.
- Takes initiative to resolve issues within specified policies and guidelines and mentors administrative community members.
- Determines when executive action is required and supplies recommendations.
- Makes in-depth global travel arrangements for VP, optimizing itineraries and handling expenses.
- Works with airlines directly to accommodate Global Services benefits for upgrades.
- Provides analytical support to executives on special projects, including research, problem analysis, data compilation, and report preparation.
- Prepares and briefs itineraries for large Corporate Events and accompanies VP for support.
- Deals professionally with sensitive and confidential matters and materials.
Requirements
- Experience providing support at the VP level.
- Takes initiative, can handle a full desk with ease, and thrives in a lively environment.
- High-energy with a passion for thinking bigger and broader than the role itself.
- Strong interpersonal skills, independent judgment, and utmost integrity.
- Ability to balance both strategic and tactical actions.
- Outstanding attention to detail and ability to handle confidential information.
- Enjoys a collaborative environment, is committed to improvement, solves problems, and makes decisions.
- 4+ years’ experience in an administrative environment.
- A minimum of 2 years of experience supporting a principal who was at the director level or above.
- Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
- Experience in calendar management, planning meetings, and coordinating travel.
- Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.
Skills
- Calendar Management
- Event Speaking Engagement Coordination
- Meeting Planning and Organization
- Travel Briefing Preparation
- Correspondence/Approvals
- Travel and Expense Management
- Special Projects
- Large Corporate Events Support
- Confidentiality Management
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
Location
- New York, NY
Work Type
- Hybrid
Experience Level
- 4+ years in administrative environment
- 2+ years supporting Director level or above
Education Level
- Associate's degree
Salary/Compensations
- $97,700.00 - $169,400.00 (New York City Metro Area)
- $90,200.00 - $135,900.00 (Non-Metro New York state & Washington state)
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) plan with Cisco matching contribution
- Paid parental leave
- Short-term disability coverage
- Long-term disability coverage
- Basic life insurance
- Restricted stock units
- 10 paid holidays per full calendar year
- 1 floating holiday for non-exempt employees
- 1 paid day off for employee’s birthday
- Paid year-end holiday shutdown
- 4 paid days off for personal wellness
- 16 days of paid vacation time per full calendar year (non-exempt)
- Flexible vacation time off program (exempt)
- 80 hours of sick time off provided on hire date and each January 1st
- Up to 80 hours of unused sick time carried forward
- Additional paid time away for critical or emergency issues for family members
- Optional 10 paid days per full calendar year to volunteer
- Annual bonuses (non-sales roles)
- Performance-based incentive pay (sales roles)
About the Company
- At Cisco, we’re revolutionizing how data and infrastructure connect and protect organizations in the AI era – and beyond.
- We’ve been innovating fearlessly for 40 years to create solutions that power how humans and technology work together across the physical and digital worlds.
- These solutions provide customers with unparalleled security, visibility, and insights across the entire digital footprint.
- Fueled by the depth and breadth of our technology, we experiment and create meaningful solutions.
- Add to that our worldwide network of doers and experts, and you’ll see that the opportunities to grow and build are limitless.
- We work as a team, collaborating with empathy to make really big things happen on a global scale.
- Because our solutions are everywhere, our impact is everywhere.
- We are Cisco, and our power starts with you.