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About the Role
A multi-state commercial insurance carrier seeks an Office Services & Facility Maintenance Assistant to support mailroom operations and assist with facility maintenance. This hands-on role requires strong organizational skills and attention to detail to ensure the facility's condition, safety, and functionality.
Responsibilities
- Receive, sort, and distribute incoming mail, packages, and inter-office correspondence.
- Prepare outgoing mail and packages for shipment using mailroom equipment.
- Coordinate pickups and deliveries with external courier services.
- Maintain accurate logs of incoming and outgoing tracked shipments and deliveries.
- Monitor and manage inventory of mailroom and general office supplies, placing orders as needed.
- Handle confidential or sensitive mail and documents with discretion.
- Perform minor interior and exterior building repairs, including basic carpentry, painting, plumbing, and general upkeep.
- Conduct routine inspections of the facility and grounds to identify maintenance needs or safety hazards.
- Perform light cleaning duties as needed.
- Assist with meeting room setups, internal events, and general office support tasks.
- Move office furniture and assist with workspace adjustments.
- Escort or supervise external contractors performing maintenance or repairs.
Requirements
- High school diploma or general education degree (GED) required.
- Basic computer proficiency (Microsoft Office & Outlook as well as data entry).
- Familiarity with mail processing equipment (postage meters, scanners).
- Ability to use basic maintenance tools and equipment.
- A valid driver's license and a clean driving record may be required for offsite mail runs or picking up supplies.
- Ability to perform physical activities including standing for extended periods, lifting, pushing, pulling, and carrying items up to 50 lbs.
- Strong organizational skills, attention to detail, and time-management abilities.
- Effective problem-solving skills.
- Strong communication and interpersonal abilities.
- Demonstrated reliability, self-motivation, and ability to work independently.
- Customer-service oriented and adaptable to changing priorities and situations.
- Applicants must be authorized to work for any employer in the U.S.
- Unable to sponsor or take over work authorization sponsorship now or in the future.
Skills
- Organizational skills
- Attention to detail
- Physical tasks
- Microsoft Office
- Outlook
- Data entry
- Mail processing equipment
- Basic maintenance tools
- Problem-solving
- Communication
- Interpersonal abilities
- Reliability
- Self-motivation
- Independent work
- Customer service
- Adaptability
Location
- Long Beach, NY
Work Type
- Onsite
Experience Level
- Prior experience in a mailroom, shipping/receiving, facilities, or building maintenance role preferred.
Education Level
- High school diploma or GED
Salary/Compensations
- $38,000 - $41,000
Benefits
- Competitive salary
- Opportunities for professional development and advancement
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short-term disability
- Long-term disability
- Company-match 401(k) plan
- Employee Assistance Plan
- Health Savings Account
- Flexible Spending Account
- Health Reimbursement Account
- Wellness program
About the Company
- Core Specialty offers a diversified range of property and casualty insurance products for small to mid-sized businesses.
- The Company focuses on niche markets, local distribution, and superior underwriting knowledge, offering traditional as well as innovative insurance solutions to meet the needs of its customers and brokers.
- For further information about Core Specialty, please visit www.corespecialtyinsurance.com.
- In compliance with the Transparency in Coverage rule, issued in 2020 by US Departments of Health, Human Services, Labor and Treasury our health plan’s machine-readable files (MRFs) can be accessed via www.Cigna.com.