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About the Role

The Office Coordinator supports day-to-day office operations, including administrative coordination, check handling, and general office support. This role ensures accurate and timely processing of client payments while maintaining office efficiency and providing local team support.

Responsibilities

• Manage day-to-day office needs, including ordering supplies and maintaining shared spaces
• Answer and route incoming calls and handle general inquiries
• Manage mail, courier deliveries, and outgoing shipments
• Coordinate with vendors to support office operations
• Receive incoming client checks
• Prepare and process deposits to lockbox using bank scanner
• Maintain physical check storage
• Handle client payments and financial documents with confidentiality, accuracy, and adherence to internal controls
• Coordinate IT equipment needs with central teams
• Support basic setup and logistics for new hires and equipment
• Assist with local health and safety requirements

Requirements

• 4–6 years of experience in office administration or a similar support role
• Demonstrated ability to handle sensitive financial information with accuracy, discretion, and integrity
• Strong sense of accountability and reliability when managing checks, payments, and confidential documents
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and ability to work effectively across teams
• Reliable, proactive, and able to work independently
• Ability to sit or stand at a workstation for extended periods
• Ability to occasionally lift and carry light packages up to 25 pounds
• Ability to perform routine tasks such as sorting mail, handling paperwork, and organizing files
• Ability to review, process, and track information accurately
• Ability to work on-site in the Etobicoke office 2–3 days per week

Skills

• Microsoft Office
• Excel
• Outlook
• Basic computer systems
• Administrative coordination
• Financial document processing

Location

• Etobicoke, ON

Work Type

• On-site
• Hybrid

Experience Level

• 4–6 years

Salary/Compensations

• CAD $27.50-$30.50 per hour

Benefits

• Flexible work environment
• Medical insurance
• Dental insurance
• Vision insurance
• Opportunities for advanced training and education

About the Company

• J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk.
• The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

Equal Opportunity

• J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce.
• All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.