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About the Role

The Accounting Manager will own the day-to-day accounting operations for the New York entity, lead a monthly close process, and ensure accurate financial reporting to the California-based CFO. This role combines hands-on technical accounting with team leadership and process ownership, focusing on managing international supplier payments, landed cost accounting, and directing the month-end close cycle.

Responsibilities

• Lead and execute the monthly close on a 7–8 working day cycle, including journal entries, accruals, prepaid amortization, and account reconciliations.
• Prepare the monthly financial reporting package and submit it to the corporate CFO using Excel and Phocas reporting.
• Reconcile all balance sheet accounts monthly and maintain clean, auditable supporting schedules.
• Support quarterly and annual reporting requirements of the parent company, including audit preparation.
• Manage the full payment cycle for Asia-Pacific suppliers, ensuring timely and accurate disbursement.
• Capture and allocate landed cost components into inventory under an average-cost methodology.
• Partner with purchasing and operations to ensure accurate inventory valuation and resolve variances.
• Oversee accounts payable and accounts receivable functions, including review of customer credit, collections activity, and aged receivables.
• Maintain the general ledger, chart of accounts, and overall integrity of financial data within the ERP.
• Process and review payroll inputs as needed and coordinate with the parent company on related matters.
• Own multi-state sales and use tax compliance, including preparation, filing, and remittance.
• Monitor changes in state nexus thresholds and recommend adjustments to filing footprint.
• Manage exemption certificate collection and maintain audit-ready documentation.
• Directly supervise, coach, and develop one Staff Accountant; set priorities, review work product, and manage performance.
• Build and document repeatable processes for the close, vendor payments, and tax filings to reduce key-person risk.
• Design and maintain internal controls appropriate for a small entity with proper segregation of duties.
• Identify opportunities to streamline workflows in the ERP, Excel, and Phocas, and partner with the CFO on continuous improvement initiatives.
• Serve as the New York entity's primary point of contact for the corporate finance team on accounting matters, banking inquiries, and insurance-related transactions.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• 7–10 years of progressive accounting experience.
• At least 2–3 years of supervisory responsibility.
• Demonstrated ownership of a full month-end close cycle through financial statements.
• Strong working knowledge of inventory accounting in a distribution or product-based environment, including landed cost concepts.
• Multi-state sales and use tax compliance experience.
• Advanced Microsoft Excel skills (pivot tables, lookups, complex formulas).
• Proven ability to work independently with a remote-based manager and corporate parent.
• CPA designation (preferred).
• Experience in a wholesale distribution, import, or consumer products business (preferred).
• Familiarity with international vendor payment workflows and Asia-Pacific supplier dynamics (preferred).
• Exposure to Phocas, Power BI, or similar reporting tools (preferred).
• Prior experience supporting a parent–subsidiary reporting structure (preferred).

Skills

• Accounting
• Finance
• Month-End Close
• Financial Reporting
• Journal Entries
• Accruals
• Prepaid Amortization
• Account Reconciliations
• Balance Sheet Reconciliation
• Audit Preparation
• International Vendor Payments
• Landed Cost Accounting
• Inventory Valuation
• Accounts Payable
• Accounts Receivable
• Credit Review
• Collections
• General Ledger
• Chart of Accounts
• Payroll Processing
• Sales and Use Tax Compliance
• Team Leadership
• Process Improvement
• Internal Controls
• Segregation of Duties
• ERP Systems
• Microsoft Excel
• Phocas
• Power BI

Location

• Hauppauge, NY

Work Type

• On-site (initially)
• Hybrid (potential)

Experience Level

• 7-10 years
• 2-3 years supervisory

Education Level

• Bachelor's degree

About the Company

• Hauppauge, NY-based distribution company.
• Wholly owned subsidiary of a California parent.
• Operates from a single Long Island facility with 15 associates.
• Generates approximately $12M in annual revenue at a 30%+ EBITDA margin.
• Sources nearly all products from suppliers across the Asia-Pacific region.
• Ships products nationwide via small parcel.
• Parent company manages banking, commercial insurance, and health insurance.
• New York team focuses on commercial execution and a self-contained financial close.