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About the Role

The Corporate HR Specialist is responsible for managing and administering the Corporate & Madawaska Salaried payrolls. This role serves as the primary HRIS and UKG subject matter expert, supporting system administration, implementations, integrations, reporting, and continuous improvement initiatives across U.S. operations. The incumbent will lead the organization from manual processes to automated processes.

Responsibilities

Administer and process Corporate and Salary payrolls bi-weekly, ensuring accuracy, timeliness, and compliance with regulations.
Review and audit payroll data, including earnings, deductions, benefits, garnishments, taxes, and time records.
Validate payroll calculations and reconcile payroll-related general ledger accounts and liabilities.
Coordinate funding and payroll transmissions, and resolve payroll discrepancies.
Maintain payroll records, prepare payroll reports, support payroll tax filings and remittances, and coordinate year-end activities.
Serve as the primary point of contact for payroll-related inquiries and partner with internal departments and external vendors.
Support payroll tax administration, audits, compliance reporting, vendor management, financial reconciliation, and system interfaces.
Serve as the primary HRIS and UKG subject matter expert for assigned functions, supporting system administration, security, reporting, integrations, and implementation activities.
Coordinate necessary HRIS training at location levels and lead the transition from manual to automated processes.
Assist the HR organization in prioritizing and implementing HRIS initiatives and support cross-training of payroll team members.
Stay informed of federal, state, and local payroll and taxation regulations to ensure company compliance.
Serve as the subject matter expert for payroll-related administration of 401(k) and retirement plans.
Assist with payroll, retirement plan, and HRIS integration activities related to mergers, acquisitions, and organizational changes.
Assist with onboarding activities for corporate and remote employees regarding payroll, benefits, HRIS, and related employment matters.
Serve as the record keeper and primary point of contact for various audits, ensuring timely and accurate reporting and documentation.
Maintain positive working relationships with external vendors and service providers.
Support the administration of employee benefits programs, including health and welfare plans, retirement plans, and disability and life insurance programs.
Perform other duties and special projects as assigned.

Requirements

Associate’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field required; Bachelor’s degree preferred.
Minimum of five (5) years of progressive experience in payroll administration required.
Experience administering multi-state payrolls and payroll tax compliance required.
Experience with HRIS systems and payroll applications required; UKG experience strongly preferred.
Experience supporting employee benefits and retirement plan, including 401(k) administration preferred.
Experience supporting both U.S. and Canadian payroll and benefits programs preferred.
Experience with payroll audits, reconciliations, compliance reporting, and vendor management preferred.
Experience supporting system implementations, integration, process improvement, and/or mergers and acquisitions preferred.
Thorough knowledge of federal, state, and local payroll laws, regulations, and tax requirements.
Knowledge of payroll accounting principles and general ledger reconciliations.
Working knowledge of employee benefits and retirement plan administration.
Strong HRIS and reporting capabilities, including data management, auditing, analysis, and EDI file management.
Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
Ability to manage confidential and sensitive employee information with discretion and professionalism.
Strong analytical, organizational, problem solving, and attention-to-detail skills.
Ability to manage multiple priorities and meet critical deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Demonstrated ability to train users, document processes, and support continuous improvement initiatives.

Skills

HRIS
UKG
Microsoft Excel
Microsoft Office
Payroll administration
Payroll tax compliance
Employee benefits administration
Retirement plan administration
401(k) administration
Data management
Auditing
Analysis
EDI file management
Process improvement
Mergers and acquisitions support
Communication skills
Training
Process documentation

Location

Madawaska, Maine

Work Type

Full-time

Experience Level

5+ years of progressive experience in payroll administration

Education Level

Associate’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field
Bachelor’s degree preferred

Salary/Compensations

$75,000 - $95,000 Depending on Experience

Benefits

Health and welfare plans
Retirement plans
Disability and life insurance programs
Annual open enrollment activities

About the Company

Twin Rivers Paper Company is an integrated specialty paper manufacturer producing 400,000 tons of paper per year for the packaging, publishing, label, and technical sectors.
With 100 years of papermaking history, the company operates a pulp mill in New Brunswick, and diverse paper assets in northern Maine and upstate New York.
The company produces uncoated and coated white papers in a broad range of basis weights and finishes.
Customized product development and dedicated technical services support are company hallmarks.
Twin Rivers Paper offers customers the security of local product availability through a strong, domestically-owned manufacturer and the assurance of long-term viability.