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About the Role

The School Services Coordinator keeps the School’s external partnerships running smoothly, accurately, and in good standing. This part-time position brings focused ownership to a set of administrative, data, and compliance functions that are essential to the School’s daily life and long-term institutional health. The Coordinator works across departments and serves as a reliable point of contact for regulatory filings, student data systems, space rentals, vendor administration, and logistical needs that support Cathedral students, families, and employees.

Responsibilities

Coordinate and submit annual BEDS, NAIS, and NYSAIS reports, gathering data from relevant departments and ensuring timely, accurate filing.
Administer NYSTL program, including tracking requests, managing submissions, and maintaining records.
Manage and renew annual permits, coordinating with City and State offices.
Serve as a point of contact for documentation requests from State and City agencies.
Maintain and update student records in School databases, ensuring data integrity and accuracy.
Support the upload and management of report card data in Blackbaud, coordinating with divisional leadership and faculty members.
Process incoming student data for system onboarding, including enrollment records and initial data entry.
Administer OMNY student card program, managing enrollment, distribution, and updates.
Respond to family inquiries and requests related to transportation and route assignments.
Manage school bus scheduling and routing logistics, serving as primary point of contact for transportation vendors.
Update bus route data throughout the year, ensuring accurate records for families.
Manage the ID printing process for community members, coordinating issuance for new enrollees and annual renewals.
Provide administrative support for other operational needs, including event logistics, vendor coordination, and facilities-related documentation.
Serve as a point of contact for space rental inquiries, providing accurate information about available spaces, rates, policies, and scheduling.
Coordinate and conduct site visits for prospective renters.
Manage rental paperwork from start to finish, including distributing agreements, collecting documentation, and maintaining records.
Track and process rental payments, ensuring timely collection and accurate recordkeeping.
Coordinate security guard coverage and facilities cleanup for rental events.

Requirements

Bachelor’s degree
Exceptional attention to detail, accuracy in data entry, recordkeeping, and compliance work.
Self-starter who takes initiative, anticipates needs, and follows tasks through to completion.
Clear, professional written and verbal communication skills.
Strong facility with technology and software platforms; comfortable learning new systems, navigating multiple digital tools, and troubleshooting independently.
Proficiency with standard office software and business tools (Microsoft Office, Google Workspace, Docusign, etc.) as well as comfort navigating web-based platforms, databases, and government agency portals.
Strong organizational skills and demonstrated ability to manage multiple concurrent projects and meet deadlines.
Comfort working with data: entering, maintaining, and auditing records across multiple systems.
Professional discretion in handling confidential employee, student, and family information.
Experience working in a school, nonprofit, or other mission-driven organization (Preferred)
Familiarity with or willingness to learn Blackbaud or similar student information systems (Preferred)
Prior experience with state reporting systems or regulatory compliance processes (Preferred)

Skills

Data entry
Recordkeeping
Compliance
Microsoft Office
Google Workspace
Docusign
Web-based platforms
Databases
Government agency portals
Organizational skills
Project management
Deadline management
Data auditing
Blackbaud (Preferred)

Location

Morningside Heights on Manhattan’s Upper West Side
On-site during the academic year
Remote during summer months

Work Type

Part-time
In-person
Hybrid (remote option during summer months)

Experience Level

Based on experience

Education Level

Bachelor's degree

Salary/Compensations

$32-$38 per hour

Benefits

Comprehensive benefits package
Generous holiday and vacation time
Allotment of remote days for annual use
Supportive, inclusive work environment

About the Company

Founded in 1901, The Cathedral School is committed to academic excellence in a curriculum that integrates critical thinking, the arts, athletics, and leadership development.
The School believes that the recognition and appreciation of differences in race, socioeconomic status, cultural or religious tradition, age, gender, ability, or sexual orientation enhance the individual's sense of identity and broaden respect for others.
Through curriculum and informal school experiences, students at The Cathedral School come to understand the inherent value of all people and the importance of working towards equity in all that they do.
The School’s mission is brought to life on the idyllic 11-acre campus of the Cathedral of St. John the Divine in Morningside Heights on Manhattan’s Upper West Side through seven Core Values: Cooperation, Courage, Integrity, Kindness, Passion for Learning, Respect, and Responsibility.
As an independent K-8 day school rooted in the Episcopal tradition, The Cathedral School of St. John the Divine educates students to become articulate, confident, and responsible citizens of the world through rigorous academics, innovative approaches to learning, and the nurturing of their aspirations in a diverse community of all faiths.

Equal Opportunity

The Cathedral School is committed to providing reasonable accommodations for qualified individuals with disabilities in accordance with applicable law. Candidates who require accommodations are encouraged to contact the School to discuss their needs.