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About the Role

The Human Resources Coordinator leads the pre-hire and onboarding process, serving as a primary point of contact for candidates and employees. This role provides administrative and operational support to the HR team, ensuring compliance, accurate data management, and a positive employee experience.

Responsibilities

• Communicate with and support new hires through the pre-employment process.
• Initiate and manage background checks and pre-placement health screenings.
• Coordinate and schedule interviews with Talent Acquisition and hiring managers.
• Administer the Learning Management System (LMS) including course assignments and tracking.
• Plan and improve New Employee Orientation (NEO) for regional offices.
• Streamline onboarding processes with cross-functional partners.
• Manage HRIS onboarding tasks including E-Verify, I-9 processing, and compliance.
• Ensure accuracy and integrity of employee data in HR systems.
• Maintain confidential employee personnel records and support audits.
• Process new hire transactions and employee status changes.
• Respond to employee and manager inquiries with a customer service focus.
• Partner with Talent Acquisition on organizational mission, branding, and compensation.
• Maintain strict confidentiality of employee and candidate information.
• Develop quality control measures to improve operational efficiency.
• Collaborate on the development and documentation of Standard Operating Procedures (SOPs).

Requirements

• Minimum 3 years of experience in Human Resources, administration, or customer service.
• Experience handling confidential information and maintaining accurate records.
• Proficiency in Microsoft Office applications.
• Ability to travel to different locations within the Bay Area as needed.
• Strong written, verbal, analytical, and presentation skills.
• Ability to comprehend and interpret complex written materials and verbal instructions.

Skills

• Data entry
• HRIS administration
• Onboarding coordination
• Compliance management
• Customer service
• Record keeping
• Standard Operating Procedure development

Location

• Bay Area, California

Work Type

• Full-time

Experience Level

• Minimum 3 years of experience

Education Level

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field preferred

Salary/Compensations

• 29.00 - 33.50 Dollars Per Hour

Benefits

• Competitive salaries
• Investment and retirement opportunities
• Health coverage
• Wellness programs

About the Company

• Institute on Aging is a leader in revolutionary healthcare models focused on aging in place.
• The organization operates over 23 programs to support seniors and adults with disabilities.

Equal Opportunity

• Institute on Aging is an Equal Opportunity Employer committed to a diverse and inclusive work environment.
• Provides equal opportunities without regard to age, race, religion, color, national origin, sex, sexual orientation, gender identity, genetic disposition, neuro-diversity, disability, veteran status, or any other protected category.
• Considers qualified applicants with arrest and conviction records pursuant to the San Francisco Fair Chance Ordinance.