Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Facilities Coordinator will oversee the effective operation, maintenance, and improvement of facility systems and services. This position serves as a concierge and security coordinator, delivering a high-touch, hospitality-driven workplace experience while ensuring a safe, secure, and well-managed office environment. You will serve as the primary front-of-house presence, supporting employees, visitors, and vendors, while overseeing access control, security operations, and incident response. This is an excellent opportunity to make a direct impact on workplace operations while growing your facilities management career with a global industry leader.

Responsibilities

Serve as the primary point of contact for employees, visitors, and vendors, delivering a professional and welcoming experience
Manage front desk operations, including visitor check-in via systems (e.g., Envoy), badge issuance, and host notifications
Provide guidance on workplace services, amenities, and policies
Act as a central contact for workplace requests, issues, and support
Maintain shared spaces to ensure cleanliness, organization, and readiness
Handle mail, packages, and deliveries
Issue, manage, and troubleshoot employee and visitor badges and access permissions
Monitor access control systems and escalate irregularities or alarms to Global Security/GSOC
Coordinate vendor and contractor access, including escorting when required
Conduct routine office patrols to identify safety hazards, unsecured areas, or suspicious activity
Act as the on-site lead during incidents, including medical, safety, and evacuation events
Support emergency preparedness activities, drills, and audits
Document and report incidents, daily activity, and security concerns in a timely manner
Interface with vendors, building management, and service providers
Submit and track maintenance and facility service requests
Support onboarding and offboarding processes in partnership with HR and Security
Maintain logs, records, and workplace documentation
Manage daily operations of building systems, including HVAC, plumbing, electrical, safety, and security
Oversee routine and preventative maintenance schedules; coordinate emergency repairs as needed
Conduct facility inspections and risk assessments; address any deficiencies or hazards promptly
Develop budgets for facility operations and projects; monitor spending, forecast needs, and report on variances
Ensure compliance with health, safety, local, and environmental regulations
Lead and execute facility-related projects (e.g., refurbishments, fit-outs, relocations, capital improvements, maintenance initiatives) from inception to completion, ensuring delivery on time, within scope, and budget

Requirements

Proven experience in facilities coordination or similar administrative role
Solid understanding of facilities management principles, building systems, construction and maintenance practices, and safety and code compliance requirements
Strong vendor management, negotiation, and budgeting experience
Excellent communication, leadership, and problem-solving abilities
Proficiency with facilities and project management software/tools (e.g., CAFM, CMMS, MS Project)
Ability to manage multiple priorities simultaneously and work under pressure
Candidates must be authorized to work in the United States without sponsorship

Skills

Facilities management
Concierge services
Security coordination
Access control systems
Vendor management
Budgeting
Communication
Leadership
Problem-solving
Facilities management software
Project management software
CAFM
CMMS
MS Project

Location

Austin, Texas
On-site – Austin, TX

Work Type

On-site
Full-time

Experience Level

Not specified

Education Level

Bachelor's degree in Engineering, Facilities Management, Project Management, Construction Management, Business Administration, or related field (or equivalent work experience)

Salary/Compensations

$50,000 - $60,000

Benefits

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

About the Company

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

Equal Opportunity

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.