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About the Role

Take on a new challenge and apply your expertise in documentation management in a cutting-edge field. You’ll work alongside proactive and collaborative teammates. You'll ensure seamless documentation processes that support the success of our projects. Day-to-day, you’ll work closely with teams across the business (such as Project Management, Engineering, and Quality teams), implement and maintain documentation systems, and much more. You’ll specifically take care of managing and delivering project documentation to customers on time, but also ensuring internal validation processes are adhered to.

Responsibilities

Managing and implementing the Project Documentation according to the rules defined in the Project Documentation Management Plan.
Confirming that rules are understood and respected by every Project Management team member.
Adapting and implementing the Alstom standard documentation structure to the Project.
Ensuring internal validation of documents before submittal to customers.
Implementing document/data management solutions with a focus on document control and records management.
Creating and maintaining document control procedures and guidelines.
Processing documents in accordance with defined procedures and guidelines.
Providing assistance to users in capturing and locating electronic information.
Managing the documentation delivery in due time to customers and stakeholders.
Updating project document templates and ensuring accurate recording in the Electronic Document Management System (EDMS).
Providing documentation reporting and indicators to the Documentation Manager and Project Management Team.
Acting as the EDMS Key User at the project level, including training new users and providing first-level support.

Requirements

Bachelor’s Degree in Archival Studies, Library Sciences, Records Information Management or combination of education, training and experience.
5 years of experience in Documentation Management role relevant area
Knowledge of EDMS tools and environment.
Strong communication (oral and written) and interpersonal skills.
Ability to work collaboratively as part of a team.
Attention to detail and a systematic, organized approach to tasks.
Competence in Microsoft Office tools.
Engineering environment awareness preferred.
Knowledge of railway signalling products and systems is a plus.

Skills

Documentation Management
EDMS tools
Communication
Interpersonal skills
Teamwork
Attention to detail
Organization
Microsoft Office
Engineering environment awareness
Railway signalling products and systems knowledge

Location

Toronto, ON

Work Type

Full-time

Experience Level

Experienced

Education Level

Bachelor's Degree

Salary/Compensations

$70,000 – $90,000 CAD per year

Benefits

Eligibility for an annual performance bonus
Comprehensive and competitive social coverage (life, medical, pension)
Award-winning learning opportunities

About the Company

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Equal Opportunity

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.
If you require accommodation during the hiring process, please email us at "humanresources.accessibility@alstomgroup.com” while referring to the job requisition number, job title and location you applied to.