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About the Role

This position is responsible for procurement of medium to large Title 39 purchase of goods and services, professional services and design contracts and Title 38 construction. It involves reviewing documents for compliance with LSU and state procurement laws, drafting contracts and amendments, entering requisitions, and processing invoices. The role also assists with construction project management software, including developing workflows, creating reports, monitoring data, and training users. Project management responsibilities include managing the Project Initiation Form and assisting project managers, responding to inquiries, and creating critical communications. The position also handles software renewals, purchases, license maintenance, and assignments, and completes the yearly inventory.

Responsibilities

Serves as procurement specialist for Title 39 purchases for office furnishings, including LSU and state contract purchases, bid purchases, and furniture for capital outlay projects.
Submits furniture, fixture, and equipment lists for capital outlay projects to FPC for approval; submits purchase orders and invoices to FPC for payment.
Reviews bids/quotes for compliance with LSU and state procurement laws.
Submits requisitions in the University procurement system, reviews invoices, and processes for payment.
Prepares change orders as needed.
Assists with system administration and management of construction project management software.
Develops workflow processes used in software and manages user licenses.
Responsible for creation of training materials and training sessions for all users.
Monitors data for accuracy and completion.
Configures reports, including creating code for various reports.
Analyzes data related to reports and workflow processes to evaluate project management and suggests improvements.
Reports technical issues to software technical support.
Responsible for yearly software renewal.
Maintains and updates Project Initiation Form, troubleshoots, and assists departments with completion.
Monitors form approvals in Box and submits the form in the construction management software process.
Assists project managers with procurement questions/issues.
Responds to inquiries about project status from internal and external stakeholders.
Prepares required concurrence forms and backup documentation for projects delegated by the State Office of Facility Planning & Control (FPC).
Assists with submittal and tracking of requests and forms, reviews processes in construction management software, and enters requisitions, amendments, and change orders in the University's procurement system.
Serves as backup for procurement of Title 38 construction purchases, including reviewing documents for compliance, entering requisitions and change orders, and issuing notice to proceed.
Processes invoices in Workday for medium to large construction contracts.
Assists with sending out Invitation to Bid, submits bidder questions to the project manager, issues addenda, tabulates bids, and submits the process to the project manager for review for solicited bid projects.
Assists with the procurement process for professional services and design contracts, including reviewing proposals, drafting contracts, entering requisitions, and preparing amendments.
Reviews and routes invoices to project managers for review and approval; enters invoices in Workday and handles PO closeout.
Assists project managers and suppliers with completion of required procurement documentation and approvals.
Creates and issues critical/emergency communications to vendors.
Maintains a current list of designers/contractors, including contact information.
Completes annual inventory of items and equipment for PDC, ensuring accurate tagging and accountability.
Responsible for yearly software renewals and purchase of additional software licenses; serves as administrator for assigning software licenses.
Maintains a list of laptops and desktop PCs.
Procures laptops, monitors, keyboards, etc. as needed.
Provides technical assistance for AV in the PDC conference room.
Assists Executive Director of PDC & Assistant Director of Business Operations with other tasks as assigned.

Requirements

Bachelor's degree and 3 years of related experience.
Candidates with relevant experience in key job responsibilities are encouraged to apply; a degree is not required if the candidate meets the specified years of experience.
Must undergo a credit check per FASOP HR-04.
Must have valid U.S. work authorization at the time of hire and maintain it throughout employment.
Requires a satisfactory pre-employment background check.

Skills

Active Listening
Communication
Customer Service
Database Management
Decision Making
Detail-Oriented
Following Protocols
Leadership

Location

0100 Planning, Design and Construction

Work Type

Professional
Full-time

Experience Level

3 years of related experience

Education Level

Bachelor's degree

Benefits

Health insurance
Life insurance
Dental insurance
Vision insurance
Flexible spending accounts
Retirement options
Various leave options
Paid holidays
Wellness benefits
Tuition exemption for qualified positions
Training and development opportunities
Employee discounts

About the Company

LSU includes institutions, facilities and programs in each of Louisiana’s 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport.
Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives.
LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others.
Louisiana’s Flagship University is a land-, sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences.
The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College (“LSU”), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center – New Orleans LSU Health Science Center – Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College
In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world-class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.

Equal Opportunity

LSU is an Equal Opportunity Employer.