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About the Role

This role provides high-level executive and administrative support to the Director of the Westmead Applied Research Centre, Professor Clara Chow, at the University of Sydney's Westmead Applied Research Centre. The position focuses on managing daily operations, coordinating communications, and ensuring efficient support for strategic and operational priorities in clinical and digital health innovation.

Responsibilities

• Provide high-level executive support to the director, managing day-to-day office operations and administrative activities.
• Manage incoming enquiries and correspondence, determine priorities, gather information, and ensure timely and professional responses.
• Draft and review correspondence, prepare reports and briefing notes, and coordinate meeting documentation and logistics.
• Manage complex diary scheduling and travel arrangements, including financial processing in line with university policies.
• Build and maintain effective relationships with internal and external stakeholders, ensuring professional and confidential communication.
• Facilitate the flow of information to support the director in making informed decisions.
• Undertake other duties appropriate within the classification level as required.

Requirements

• Must have unrestricted work rights in Australia for the duration of the employment.
• Visa sponsorship is not available for this appointment.
• Employment is conditional upon successful completion of all pre-employment or background checks.
• Must declare if investigated for, or found to have engaged in, sexual harm or gender-based violence in previous employment or legal processes.
• Ongoing employment is conditional upon satisfactory maintenance of all relevant clearances and background check requirements.

Skills

• Advanced computer skills including Microsoft Office.
• Strong organizational and filing capabilities.
• Excellent interpersonal, communication, and stakeholder engagement skills.
• Strong analytical, problem-solving, and time management skills.
• Ability to prioritize and meet deadlines.

Location

• Westmead Precinct
• Australia

Work Type

• Full-time
• Fixed term until June 2027 with possibility of extension

Experience Level

• Two to four years executive assistant or administrative experience, including diary management.
• Experience managing purchasing, invoicing, and financial administration processes.

Education Level

• Bachelor’s degree in a relevant field or an equivalent combination of training and experience.

Salary/Compensations

• Starting from $103,185 + 17% superannuation

About the Company

• The University of Sydney is committed to creating a University community that thrives through diversity and reflects the wider community that it serves.
• The University values are excellence, trust and accountability.
• The University of Sydney is committed to diversity and social inclusion.
• The University of Sydney may conduct routine pre-employment checks before an appointment is made.

Equal Opportunity

• We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve.
• We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+.
• We welcome applications from candidates of all backgrounds.
• We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer.
• Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged.