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About the Role

We are building the operational spine of the firm to improve delivery quality and enable growth. This role owns process, systems, data, and candidate experience end-to-end, transforming a founder-led practice into a repeatable, high-quality engine. You will work directly with the founder and senior team with real ownership from the start.

Responsibilities

• Run the operational backbone of every retained search, including co-developing search strategy, collating materials, structuring the pipeline, and managing research and outreach.
• Keep each search on track against milestones from brief to onboarding.
• Own and continuously improve the tooling stack, designing workflows, templates, and trackers.
• Build the playbook to make quality repeatable.
• Produce and quality-control client-facing artifacts such as strategy overviews, marketing materials, and candidate write-ups.
• Manage extensive candidate correspondence, coordinate scheduling, deliver decisions, and manage feedback processes.
• Maintain pipeline metrics and search dashboards, run the firm's reporting rhythm, and translate search data into actionable insights.
• Own data protection, candidate data hygiene, vendor onboarding, and operational administration for a cross-border firm.

Requirements

• 4+ years in a role demanding exceptional structure and judgement (e.g., management consulting, strategy, chief-of-staff, operations, executive search, or in-house talent).
• Proven ability to build systems, processes, or operations functions.
• Exceptional organization and judgement with the ability to manage multiple priorities.
• Client-grade written communication skills.
• High agency, sense of urgency, and comfort with ambiguity.
• Discretion in handling sensitive and confidential information.

Skills

• Process design and implementation
• Systems improvement
• Data management and reporting
• Candidate experience management
• Workflow design
• AI utilization for workstreams
• Written communication
• Organizational skills
• Judgement
• Discretion

Location

• San Francisco
• UK

Work Type

• Full-time

Experience Level

• Mid-level
• Senior-level

Salary/Compensations

• Competitive salary calibrated to the cost of living in your home town/city.

Benefits

• Pension/401k contributions
• Health insurance
• Enhanced holidays
• Professional development budget

About the Company

• EQL Tech is a globally-connected executive search firm specializing in tech and philanthropy.
• We work exclusively with mission-driven organizations including foundations, frontier tech companies, and startups.
• We place c-suite leaders, founding team members, and mission-critical contributors.
• The firm has offices in San Francisco and the UK with deep networks across US, European, and Asian tech ecosystems.
• We operate on a retained, exclusive basis, focusing on depth over volume.
• Our operations are integral to our product and service offering.