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About the Role

The Budget Officer will support the financial administration and reporting needs of the Natural History department, processing and monitoring financial transactions for grants, restricted accounts, research funding, payroll, procurement, and departmental operations. This role is key to maintaining accurate financial records, preparing projections and reconciliations, and supporting effective budget management across multiple funding sources, grants, and stakeholders within a leading natural history research environment.

Responsibilities

• Manage the day-to-day financial administration of departmental operating budgets, grant accounts, restricted funds, research accounts, and externally funded projects.
• Process financial transactions, including purchase orders, invoices, reimbursements, travel expenses, accounts payable/receivable, and petty cash claims.
• Reconcile monthly statements from ROM Finance and external partners, including the University of Toronto.
• Prepare budget projections, monitor expenditures, and support financial planning to ensure responsible use of departmental funds.
• Produce financial summaries, reports, and expenditure analyses to support monthly and annual reporting needs.
• Liaise with internal departments, suppliers, funding agencies, and external stakeholders to resolve financial and administrative issues.
• Process payroll-related documentation, timesheets, and stipends for students, interns, research fellows, and temporary employees.

Requirements

• Completion of a community college diploma in business administration, accounting, or a related field (3-year program), or an equivalent combination of education and experience.
• Minimum five (5) years of experience in financial administration, accounting, or budget coordination.
• Experience in processing financial transactions and maintaining departmental or project accounts.
• Advanced proficiency in Microsoft Excel, including financial tracking, reconciliations, reporting, budget analysis, and forecasting.
• Experience working with university, research, grant-funded, or academic financial environments is considered an asset.
• Experience supporting procurement processes, purchase orders, invoice administration, and vendor payments.
• Experience working with multiple stakeholders to resolve financial, administrative, or operational issues.
• Maintain detailed financial records, account balances, and monthly budget summaries across multiple funding sources.
• Strong mathematical, analytical, and problem-solving skills.
• Excellent organizational skills and strong attention to detail.
• Ability to manage multiple priorities while maintaining accuracy in a deadline-driven environment.
• Demonstrated discretion and ability to handle confidential financial information.
• Strong interpersonal and communication skills, with the ability to work collaboratively across departments and with external stakeholders.
• Ability to learn and adapt to new financial systems and software.
• Experience in a museum, academic, or research environment is an asset.
• Experience administering grant-funded budgets, restricted accounts, and externally funded research projects.
• Experience preparing financial reconciliations and variance analyses.
• Experience supporting research, academic, museum, or public-sector environments.

Skills

• Microsoft Excel
• Financial tracking
• Reconciliations
• Reporting
• Budget analysis
• Forecasting
• Procurement processes
• Purchase orders
• Invoice administration
• Vendor payments
• Problem-solving
• Organizational skills
• Attention to detail
• Interpersonal skills
• Communication skills
• Adaptability to new financial systems

Location

• Toronto, ON

Work Type

• Full-time Permanent
• Onsite

Experience Level

• Minimum five (5) years of experience in financial administration, accounting, or budget coordination

Education Level

• Community college diploma in business administration, accounting, or a related field (3-year program), or an equivalent combination of education and experience

Salary/Compensations

• $62,828 - $71,803

Benefits

• Comprehensive benefits coverage for permanent and full-time contract positions (conditions apply), including paid benefits for individuals and families, a health spending account, and an Employee Assistance Program.
• Pension plan with employer-matched Defined Benefit contribution plan, providing predictable lifetime retirement income, survivor benefits, and early retirement options.
• Parental leave top-up to 95 percent of salary for 17 weeks.
• Free ROM membership for permanent full-time and part-time staff.
• Discounts to over 200 attractions through Attractions Ontario.

About the Company

• Canada’s largest and most comprehensive museum, ROM is home to a world-class collection of over 18 million artworks, cultural objects and natural history specimens, featured in 40 gallery and exhibition spaces.
• As the country’s preeminent international museum and a leader in new discoveries, ROM plays a vital role in advancing our understanding of the artistic, cultural and natural world.
• ROM promotes a positive workplace with collaborative, supportive teams that encourage creativity and innovation.
• We value new ideas and collective problem-solving.
• We are committed to education, partnering with universities and providing student resources, underscoring our dedication to research and accessibility.

Equal Opportunity

• At ROM, we embrace diversity in our exhibits, communities, and teams. We encourage applications from racialized persons, Indigenous Peoples, persons with disabilities, 2SLGBTQI+ individuals, and those who can further diversify our ideas.
• We are committed to equitable employment opportunities and a workplace free from discrimination and harassment.
• We welcome and accommodate candidates with disabilities throughout the selection process. Please contact us at careers@rom.on.ca for assistance.
• ROM does not require “Canadian experience.” International applicants with equivalent experience are encouraged to apply.