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About the Role
Control Point Associates is seeking an experienced Administrative Assistant to join their dynamic team. This role involves assisting Project Managers and Office Managers with project coordination, document creation, client interaction, and database management within a fast-paced, team-oriented environment.
Responsibilities
- Assist Project Managers and Office Managers with project coordination, including scheduling, contract/project setup on the network, and file maintenance.
- Create correspondence, technical reports, and team-specific documents for project tracking.
- Research property information and standards/codes required by clients and agencies.
- Compile reports on project progress.
- Submit plans and applications to state and local agencies.
- Convert applications and forms to electronic formats using Adobe Acrobat Writer.
- Create, maintain, and update project/office documents using Microsoft Word, Excel, and related software.
- Greet clients and visitors in person and on incoming calls.
- Sort and distribute mail and prepare FedEx packages.
- Update and maintain the CRM/Deltek database with attention to detail.
- File project folders, scan documents, and purge archived project information.
Requirements
- 1-3+ years of Administrative Assistant experience.
- A positive can-do attitude and professionalism.
- Ability to adapt to changing situations and priorities.
- Ability to work effectively both independently and as part of a team.
Skills
- Excellent Microsoft Office Skills
- Attention to detail
- Adobe Acrobat Writer
- Microsoft Word
- Microsoft Excel
- CRM/Deltek database management
Location
- Albany, NY
- Southborough, MA
Work Type
- Full-time
Experience Level
- 1-3+ years
Education Level
- High School Diploma
Salary/Compensations
- $18-$25 per hour
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- 401(k) match
- Paid time off
- Holiday breaks
- Team lunches
- Weekly breakfast
- Holiday celebrations
About the Company
- Control Point Associates is a leading surveying firm with over 30 years of experience, specializing in construction stakeouts, boundary surveys, and 3D laser scanning.
- They serve industries such as construction, engineering, and land development.
- The company utilizes advanced tools like Trimble, Leica, and 3D laser scanners.
- They offer opportunities for career growth through training and certification programs.
- Control Point Associates fosters a collaborative team culture and a supportive work environment.
Equal Opportunity
- Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group.