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About the Role

Academy of Art University invites you to apply for our exciting Department Manager position in the Schools of Entertainment & Creative Marketing department. This role offers a unique opportunity to work directly with our team of Faculty & Staff in the School of Motion Picture and Television, providing a fast-paced environment requiring a high level of energy, the ability to multi-task, flexibility, and effective communication.

Responsibilities

Manage the organization of all office functions, including administrative staff and CWS students.
Oversee the day-to-day administrative functions of the department and manage the administrative staff.
Serve as the point person for on-campus and online coordination.
Represent the department as a direct liaison between faculty, students, and University administration.
Assist the Department Directors in the annual budget process.
Set agenda and attend Admissions and Advisor meetings with Directors.
Manage planning events (e.g., Spring Show, Career Night, Advisory Board meetings, guest lectures, orientation, DAT/faculty meetings, Lecture Series, town hall meetings).
Act as point person for Industry on Campus and Alumni Department.
Oversee the organization of timelines for projects and departmental files.
Coordinate set-up of Director and full-time Faculty schedules and posting of office hours.
Manage all calendar set-up and appointment scheduling for Directors and full-time Faculty in electronic calendar system.
Manage all correspondence (incoming/outgoing) and re-distribution of mail.
Assist with procedures for new instructors (paperwork, interview scheduling).
Coordinate with other departments, such as Academic Support Department and Curriculum.
Coordinate processing of curriculum updates for the department.
Manage the process and maintenance of files on all forms pertaining to faculty (e.g., NASAD, payroll, faculty recs., biographies, resumes).
Monitor Open Registration reports with Department Directors and make corrections as necessary.
Process maintenance and signage requests generated by Department Directors.
Submit completed purchase orders and reimbursement requests and track to completion.
Maintain requisition binder and purchase order log.
Attend mandatory administration meetings and Director meetings when required.
Conduct quarterly Manager meetings.
Manage/organize other departmental projects and requests.
Represent the department as a direct liaison between Directors, Faculty, and Administration.
Coordinate faculty attendance at conferences and expos.
Keep instructors updated via email, memos, and phone calls regarding policies, department announcements, meetings, grading process, and lectures.
Maintain current supply lists for classes each semester.
Represent the department as a direct liaison between Directors, students, and administration.
Assist Director to keep in constant contact with Student Reps on new issues and feedback.
Exercise independent discretion when problem-solving basic questions on various issues (e.g., grades, attendance, instructors, courses, curriculum, etc.).
Assist in collecting and returning projects from instructors and the Spring Show.
Promote the University and student morale.
Maintain department notice boards with job and internship postings, events, samples of student work, faculty bios, awards, department announcements, etc.
Liaise with Issue Room staff on student needs.

Requirements

Excellent organizational and time management skills.
Strong communication, presentation, organizational, and interpersonal skills.
Ability to lead through change, support organizational growth initiatives, and foster a positive work environment.
Experience managing, leading, and mentoring a diverse team.
Ability to prioritize competing responsibilities.
Desire to work in a fast-paced, changing environment.
High attention to detail with the ability to prioritize multiple tasks.
Interest in the film industry is beneficial.

Skills

Microsoft Office
Adobe
Canva

Location

San Francisco, CA

Work Type

Onsite
Full-time

Salary/Compensations

$70,304.00 annually

Benefits

Health insurance
401k options
Paid vacation based on years of service (15 days' accrual at start)
Paid holidays
Paid sick leave
Commuter benefit program
One undergraduate course tuition-free each semester

About the Company

Academy of Art University, established in 1929 by Richard S. Stephens, transforms aspiring students into professional artists and designers. For three generations, the Stephens family has been devoted to the development of aspiring artists and has held the fundamental belief that with proper instruction, hard work, and dedication, students can learn the skills necessary to become artistic professionals.

Equal Opportunity

Academy of Art University is an equal opportunity employer. All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law.
Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
Equal access to the hiring process, services, and employment is available to all persons.
Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at HR@academyart.edu.