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About the Role

GPJ is seeking an Executive Event Producer to oversee the execution of timelines and budgets for complex live and digital event projects for a high-tech client. This role involves managing client relationships, overseeing project profitability, and guiding event teams.

Responsibilities

• Oversee efficient and effective execution of timelines and budgets across all workstreams for large and complex projects.
• Manage entire projects or a portfolio of projects throughout the year.
• Collaborate with teams to develop flawless concepts.
• Monitor project profitability while ensuring client satisfaction.
• Manage client relationships, acting as a strategic partner and advocate at senior levels.
• Provide regular updates to the Account Lead and proactively address potential issues.
• Provide input on event staffing and resourcing in coordination with Department Managers and IP leaders.
• Handle strategic relationships with larger vendors, including RFP processes and issue resolution.
• Ensure meticulous completion of closing and reconciliation processes for entire events.
• Identify potential risks and opportunities for improvement during closing and reconciliation.
• Guide and mentor larger event teams.
• Contribute to the education and development of project teams as a subject matter expert.
• May have direct reports.
• Contribute to selling, planning, and developing work.
• Lead and inspire a high-performing team.
• Engage and build trusted relationships with mid to senior-level client executives.
• May mentor or teach others on the Event team.
• Have overall ownership and management of master timelines/schedules.

Requirements

• Advanced awareness of GPJ and Project agency offerings.
• Experience with highly complex, high-profile projects and events.
• Experience managing or supporting events with budgets of $2m+.
• Experience leading events with 2500+ attendees.
• Some global experience is desired.
• Experience working with Fortune 500 brands desired.
• Ability to build, manage, and reconcile event budgets.
• Ability to understand and manage key financial metrics.
• Ability to identify and address impacts of changes on project budget and financial metrics.
• Ability to proactively identify and elevate potential budget/financial issues.
• Ability to understand and oversee key PO, reconciliation, and invoicing processes.
• Ability to negotiate and identify SCORE; oversee and drive event team SCORE results.
• Ability to understand on-site methodology, practices, requirements, and venue rules.
• Expert knowledge of end-to-end GPJ Event Production and project processes.
• Strong proficiency in Google and Microsoft Office software.
• Previous experience with ERP, Project Management software, or similar tool is preferred.
• Develop, maintain, and strengthen partnerships with others inside and outside the client organization.
• Identify new stakeholders, manage client expectations, define new business opportunities, and deliver against clients’ needs.
• Demonstrate accountability and hold self and others to a high standard of work.
• Follow set processes, achieve deadlines, and operate within control systems.
• Own success and failures without blaming others.
• Create a culture of accountability in teams.
• Follow through on commitments.
• Seek opportunities and take action to ensure effective collaboration with internal teams, other agencies, clients, and partners.
• Model collaborative behavior for teams.
• Focus on desired outcomes and be ready with multiple solutions.
• 12-15+ years of relevant experience in event production, live production, integrated production, account management, project management or similar.
• Experience and confidence engaging and building respected, trusted peer-to-peer relationships with mid to senior level client side executives.

Skills

• Event Production
• Live Production
• Integrated Production
• Account Management
• Project Management
• Budget Management
• Financial Metrics Management
• Negotiation
• On-site Event Methodology
• Google Suite
• Microsoft Office Suite
• ERP Software (preferred)
• Project Management Software (preferred)
• Relationship Building
• Client Relationship Management
• Team Leadership
• Mentoring

Location

• Austin
• Boston
• Detroit
• Los Angeles
• Nashville
• New York City
• San Francisco
• Denver

Work Type

• Hybrid

Experience Level

• 12-15+ years of relevant experience

Education Level

• 4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field.

Salary/Compensations

• $140-170k

Benefits

• Employee Stock Ownership Plan (ESOP)
• Flexible Time Off (FTO) policy
• Employer matching 401(k) plan (no vesting period)
• Low contribution healthcare option

About the Company

• GPJ is the world leader in experiential marketing.
• GPJ has 29 global offices.
• GPJ is a part of the Project Worldwide family, an independent, employee-owned global network of complementary, wholly owned agencies.

Equal Opportunity

• GPJ is proud to be an Equal Opportunity Employer.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class.
• GPJ complies with applicable state and local laws governing nondiscrimination in employment.
• This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
• GPJ expressly prohibits any form of workplace harassment based on any protected class.