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About the Role

The Office Manager is central to the Workplace & Employee Experience function, responsible for the day-to-day operations of the New York office. This hands-on role ensures a high-standard working environment, supports employee engagement, and maintains office facilities, health, safety, and compliance standards.

Responsibilities

• Manage day-to-day office operations, including cleanliness, supplies, and equipment maintenance.
• Coordinate with building management, contractors, and suppliers to resolve maintenance issues.
• Maintain accurate records for assets, contractor logs, and compliance documentation.
• Support colleagues with operational systems, onboarding requests, and general queries.
• Serve as the first point of contact for office-related queries and manage front-of-house reception.
• Coordinate workplace events, team socials, and in-office activities.
• Manage office perks, amenities, and vendor relationships.
• Champion employee experience initiatives and gather feedback for improvements.
• Ensure office compliance with local health and safety requirements through routine inspections and risk assessments.
• Manage office access control systems and conduct regular security audits.
• Maintain and update office-related documentation and guides in Notion.
• Collaborate with global counterparts to ensure consistent standards and processes.

Requirements

• Proven experience in an office management, facilities, or workplace operations role.
• Experience managing vendors and contractors.
• Familiarity with health and safety responsibilities and local compliance requirements.
• Ability to work in a fast-paced, scale-up environment.
• Strong organizational skills with attention to detail.
• Excellent interpersonal and communication skills.

Skills

• Vendor management
• Facilities management
• Health and safety compliance
• Office operations
• Notion
• Stakeholder management
• Project coordination

Location

• New York, NY

Work Type

• Full-time
• Onsite

Experience Level

• Experience managing or supervising others is desirable

Salary/Compensations

• $100,000 - $125,000

Benefits

• Equity options
• 5% 401(k) contribution
• Free team lunch once per week
• Private health insurance
• Enhanced parental leave (3 months full pay paternity, 6 months full pay maternity)
• 20 days of annual leave plus public holidays
• Personal development support
• Subsidized Gympass / Wellhub
• Flexible Spending Account (FSA)

About the Company

• PhysicsX is a deep-tech company building an AI-driven simulation software stack for engineering and manufacturing.
• The company serves industries including Aerospace & Defense, Materials, Energy, Semiconductors, and Automotive.

Equal Opportunity

• We value diversity and are committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation or gender identity.
• We strongly encourage individuals from groups traditionally underrepresented in tech to apply.