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About the Role

This role serves as a critical link between three executives (CEO, COO, CPO), the Senior Leadership Team (SLT), and the rest of the business. The position is responsible for ensuring smooth operations, maintaining the Toronto office as a reflection of company culture, and supporting shared services (HR, Finance, IT).

Responsibilities

• Manage calendars and inboxes for executives, making judgment calls on prioritization.
• Prepare for and follow through on executive and SLT meetings, capturing clear actions and tracking accountability.
• Assist in preparing board and investor materials, including data pulling and narrative structuring.
• Draft and edit internal and external communications on behalf of the executive team.
• Lead cross-functional projects sponsored by the executive team.
• Translate company strategy into team-level goals and ensure their visibility and progress.
• Manage day-to-day office facilities, including vendor relationships and space management.
• Foster the Toronto team's culture by welcoming new hires and organizing team events.
• Serve as a local point of contact for physical needs and SLT communication.
• Support onboarding logistics, contract coordination, and administrative workflows.
• Assist IT with device and access coordination for Toronto team members.
• Handle time-sensitive tasks that cross functional lines.
• Plan and manage events, including ad-hoc responsibilities for the Dublin office.

Requirements

• Demonstrated judgment under ambiguity, making sound decisions with incomplete information.
• Ability to bring operational clarity to messy situations, leaving things in better condition.
• Excellent written communication skills, capable of drafting concise and context-appropriate messages.
• High level of discretion and commitment to confidentiality.
• Adaptability to a dynamic work environment, identifying and executing high-value tasks.
• AI fluency, proactively using AI tools to enhance efficiency.
• Strong cultural presence, bringing energy, warmth, and professionalism to the office environment.
• Ability to demonstrate high-level operation in fast-paced, ambiguous, and high-stakes situations.
• Willingness to leave traditional corporate operating models behind.
• Occasional travel for company or leadership events.

Skills

• Calendar Management
• Inbox Management
• Meeting Preparation
• Action Item Tracking
• Data Analysis
• Narrative Structuring
• Document Editing
• Project Management
• Goal Translation
• Vendor Management
• Office Management
• Team Building
• Communication
• Onboarding Support
• IT Coordination
• Event Planning
• AI Tool Utilization

Location

• Toronto

Work Type

• Hybrid

Experience Level

• Not specified

Education Level

• Not specified

Salary/Compensations

• CAD $90,000–$100,000 annually

Benefits

• Canadian benefits package
• Unlimited vacation
• Genuine flexibility
• Investment in professional growth

About the Company

• Klir is a fast-moving, founder-led company focused on providing access to clean, safe water for communities everywhere.