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About the Role

The Project & Site Administrator supports data center development and construction projects by providing administrative coordination and document control. This role operates across both site and corporate offices to ensure project teams function efficiently, managing documentation, coordinating stakeholders, and supporting project events.

Responsibilities

• Maintain and organize project documentation including drawings, specifications, and technical documents
• Manage project documentation logs including RFIs, submittals, and drawing registers
• Support project meetings including scheduling, documentation preparation, and meeting minutes
• Maintain action item logs and project tracking tools
• Maintain contract records and procurement documentation
• Track and follow up on document submissions from contractors and vendors
• Support invoice documentation and payment administration processes
• Assist in preparation of internal reports and project documentation
• Collaborate with internal project teams and stakeholders
• Provide administrative and documentation support to the Project Director and Project Manager

Requirements

• 3+ years of administrative or project coordination experience
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Strong document management skills
• Professional working proficiency in Japanese
• Ability to collaborate effectively with internal and external stakeholders
• Strong attention to detail
• Ability to manage multiple tasks and priorities
• Strong sense of ownership and accountability

Skills

• Document control
• Project coordination
• Microsoft Office Suite
• Stakeholder management
• Construction project management
• Data center development knowledge

Location

• Osaka, Japan
• Tokyo, Japan

Work Type

• Full-time

Experience Level

• 3+ years of experience

Benefits

• Competitive compensation package
• Strong benefits

About the Company

• STACK Infrastructure builds, owns, and operates hyperscale and colocation data centers
• Focuses on speed of delivery, power reliability, and long-term partnership
• Operates across APAC with a rapidly expanding footprint

Equal Opportunity

• STACK is an Equal Opportunity Employer. All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by law.