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About the Role

The Program Associate will support the Puerto Rico presidential initiative, a grantmaking program focused on arts and humanities ecosystems in Puerto Rico and its diaspora. This role involves all aspects of grantmaking and programming, including programmatic, logistical, and research support, and advising on strategic initiatives. The position may also support other initiatives within the Office of the President.

Responsibilities

Actively participate in the formulation of proposals for funding, including advising grantees in preparation and revision of the narrative and financial components of proposals.
Anticipate challenges and problem-solve in collaboration with other Foundation staff and in conversation with the Associate Director, Program Director, and others on the Presidential Initiatives team around questions of grant structure, legal and financial risk, post-award challenges and changes.
Serve as a resource for grantees and the primary point person for post-award management.
Monitor performance of the program portfolio, including careful review of all grant reports.
Evaluate requests from grantees for modifications to project scope, timeline, and budget and facilitate the modification approval process.
Assist with the preparation of materials for discussion with the President and for grants to be recommended to the Foundation’s Officers and Board of Trustees.
Gather information and conduct research regarding the development of strategic projects and the review of existing programs.
Contribute to the development of emerging work with a focus on building sustainable field infrastructure and maximizing the initiative’s long-term impact.
Proactively identify new grantees that are aligned with the initiative’s strategy, as directed.
Represent the Foundation in external settings, including conferences, public meetings, and other engagements as assigned.
Stay abreast of current events and developments related to the initiative, and draw connections to current and potential grant initiatives.
Partner with Communications on public-facing materials about the Puerto Rico initiative and its grantees.
Occasionally travel for site visits with potential or current grantees.
Assist with planning and coordination of relevant meetings and convenings as directed.
Contribute to briefing materials, trip itineraries, correspondence, and other documents for program leadership.
Collaborate with staff in other program areas and departments as required.

Requirements

Direct experience from, and a wide network across, organizations and individuals doing arts- and/or humanities-based work related to Puerto Rico and its diaspora.
Commitment to the Foundation’s mission, core values, and focus on social justice.
A strong record of program administration/management experience.
Extensive knowledge of the arts and humanities ecosystems in Puerto Rico and its diaspora, including a strong network of relationships with individuals and institutions.
An orientation toward self-starting, proactive anticipation of needs, and creative problem solving.
Strong administrative, organizational, time, and work-flow management skills.
Proven skill in synthesizing and clearly presenting information under tight deadlines, transforming ambiguity into clarity.
Demonstrated success working both collaboratively and independently while managing multiple projects simultaneously.
Exceptional attention to detail combined with the capacity to conceptualize and strategize at the programmatic level.
Ability to understand and analyze organizational budgets and financial statements.
Willingness to travel for the program as needed.
Flexibility, adaptability, curiosity, discretion, and a sense of humor.
Commitment to a collegial work environment and to collaboration with colleagues in all the Foundation’s program areas.

Skills

Outstanding interpersonal, written, and oral communication skills in English and Spanish.
High degree of competency in the MS Office suite, particularly Excel, PowerPoint, and Word.
Proficiency in project management tools such as Monday.

Location

Manhattan offices

Work Type

Hybrid

Education Level

Bachelor’s degree
Advanced degree in an arts and/or humanities discipline or related area
Equivalent field experience will also be considered

Salary/Compensations

$100,000-$110,000

Benefits

Comprehensive benefits program

About the Company

The Andrew W. Mellon Foundation believes that the arts and humanities are where we express our complex humanity, and we believe that everyone deserves the beauty, transcendence, and freedom to be found there.
Through our grants, we seek to build just communities enriched by meaning and empowered by critical thinking, where ideas and imagination can thrive.
The Foundation makes grants in four core program areas—Higher Learning, Arts and Culture, Public Knowledge, and Humanities in Place—and through signature Presidential Initiatives.