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About the Role
We are looking for a Senior Events & Project Manager responsible for the full project lifecycle of each event, from concept and budget through to execution and post-event review. This role will manage cross-functional workstreams, agencies and senior stakeholders to deliver events that elevate the Luxury Escapes brand and drive measurable commercial outcomes.
Responsibilities
- Own the end-to-end project management of Luxury Escapes events, with a primary focus on LE Live.
- Define event strategy, scope and objectives, while managing project plans, critical paths, run sheets, risk registers and cross-functional deliverables.
- Source, negotiate and manage relationships with venues, production agencies, talent and key suppliers.
- Lead contract negotiations, manage scope and SLAs, and ensure partners deliver to agreed quality, timeline and budget expectations.
- Establish and maintain the project management framework for the events function, including status reporting, decision logs, change control and project tooling.
- Ensure strong operational rigour and provide clear visibility to senior leadership.
- Partner with executive sponsors and cross-functional leaders across Marketing, Commercial, Product, P&C and Finance to align event objectives with broader business priorities.
- Chair steering meetings, present progress and risks, and influence decision-making across the business.
- Lead on-site event delivery, acting as the central point of authority across production, suppliers and internal teams.
- Make real-time decisions, manage risk and ensure each event is executed to the standard of the Luxury Escapes brand.
- Own event budgets end-to-end, including forecasting, approvals, vendor negotiation and variance management.
- Partner with Finance on event P&L and report commercial performance to the Head of Marketing and CMO.
- Lead post-event reviews, including ROI analysis, stakeholder debriefs and learnings against commercial and brand KPIs.
- Translate insights into improvements that elevate the quality and impact of future Luxury Escapes events.
Requirements
- 7+ years’ experience leading large-scale consumer events, brand activations or experiential marketing programs, with demonstrated end-to-end project management ownership.
- Experience delivering flagship or multi-city event series, such as LE Live, will be highly regarded.
- Proven ability to manage multiple events and complex workstreams at once, prioritising effectively under pressure and against commercial deadlines.
- Strong commercial acumen, with experience owning event budgets, negotiating with vendors and managing risk across high-value activations.
- Excellent communication and influencing skills, with confidence presenting to and partnering with executive leadership, agencies and senior commercial partners.
- Advanced proficiency with project management tools such as Asana, Monday or Jira, as well as event management platforms.
- Familiarity with formal project management methodologies, including Agile, Waterfall or hybrid approaches.
- Demonstrated experience leading direct reports, contractors and agency partners, with the ability to set direction, delegate and drive accountability.
- Strategic mindset, strong brand and creative judgement, and a genuine passion for delivering best-in-class experiences that reflect the Luxury Escapes brand.
Skills
- Project Management
- Event Strategy
- Budget Management
- Supplier Negotiation
- Stakeholder Management
- On-Site Event Leadership
- Commercial Acumen
- Communication
- Influencing
- Asana
- Monday
- Jira
- Agile
- Waterfall
- Hybrid Methodologies
Location
- Sydney
Work Type
- Full-time
Experience Level
- Senior
- 7+ years
Benefits
- First-class health and well-being program, including an exceptional Employee Assistance Program.
- Breakfast and catered lunch provided five days a week.
- Fun and flexible working environment - Friday afternoon onsite gatherings and monthly celebrations.
- Opportunity to experience the travel we sell through famils.
- A fun, dynamic environment with a collaborative team.
- Generous staff discount.
- Birthday leave.
About the Company
- Luxury Escapes is one of the world's fastest growing travel businesses, reaching up to 7 million subscribers each month with exclusive limited time offers at 'insider' prices.
- We are a collective of forward-thinking people, driven to challenge the travel industry and ourselves to bring ever better travel experiences to our customer community.
- Awarded as one of the 'Best Places to Work’ by the AFR; employee experience is king here, with lunches provided 5 days a week, an onsite gym with premium change facilities, weekly events, the opportunity to experience the travel we offer and significant professional development opportunities - we go above and beyond to make every workday something to look forward to!
Equal Opportunity
- We embrace diversity in our people and make hiring decisions based on your experiences and skills. We do not discriminate based on gender identity, religion, race, national origin, sexual orientation, age, marital status, or disability status. You'll find a collaborative, inclusive, and respectful workplace here at Luxury Escapes, and we are proud to celebrate who you are. Please let us know if you require any reasonable adjustments during the interview.
- As a 2026 Circle Back Initiative employer, we're committed to responding to every applicant.