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About the Role

Lab Alley is seeking a detail-oriented, driven, and enthusiastic Documentation Specialist to join our growing Chemistry & Quality team. This is an exceptional entry-level/new grad position designed for an individual looking to launch their career in quality assurance, regulatory compliance, and chemical data management. In this role, you will be the gatekeeper of our product integrity and compliance, gaining hands-on experience managing critical technical documentation.

Responsibilities

Assist the Quality Assurance department with the maintenance, organization, and modification of the company's document control system.
Ensure all standard operating procedures (SOPs), validation reports (IOPQs, PVs) and training records are accurate and easily accessible.
Draft product information documents for upload to our company website under specific guidance.
Review company website's product manuals for completion and accuracy.
Coordinate with the Quality Assurance Lead on maintaining Lab Alley's certification(s) compliance by tracking supplier and product certifications, updating internal traceability documentation, and maintaining accurate certification records.
Work closely with the Quality Assurance Lead and Operations department to draft/update internal SOPs, launch continuous improvement projects, and develop new tracking metrics.
Support in preparation of internal or external audits with scheduling, documentation and participation.
Support Chemistry and Quality department on special projects related to instrument validations, laboratory operations, drafting safety data sheets and other documents.

Requirements

Exceptional attention to detail with a proven ability to spot errors or inconsistencies in data-heavy documents.
Proficient in Microsoft Office Suite (Word, Excel, SharePoint) and a quick learner when adapting to proprietary database software or ERP systems.
Strong written and verbal communication skills, with the ability to translate complex technical information into clear, organized documentation.
Excellent organizational and multitasking skills, with the ability to prioritize tasks in a fast-paced environment to meet deadlines.
A proactive, collaborative attitude with a strong desire to learn QA methodologies, regulatory frameworks, and the inner workings of the chemical distribution industry.
Identify and define the problem, determine root cause and provide solutions.

Skills

Quality Assurance
Regulatory Compliance
Chemical Data Management
Document Control System
Standard Operating Procedures (SOPs)
Validation Reports (IOPQs, PVs)
Training Records
Product Documentation
Certification Tracking
Continuous Improvement
Audit Support
Instrument Validations
Laboratory Operations
Safety Data Sheets (SDS)
Microsoft Office Suite (Word, Excel, SharePoint)
Proprietary database software
ERP systems
Written Communication
Verbal Communication
Organizational Skills
Multitasking Skills
Time Management
Problem Solving

Location

Austin, TX

Work Type

Full-time
40 hours per week
Occasional overtime

Experience Level

Entry-level
New grad

Education Level

Bachelor's degree in Chemistry, Biochemistry, Biology, Environmental Science, or a closely related scientific/technical field.

Benefits

Medical
Dental
Vision
Short Term Disability
Life & Accidental Death & Dismemberment
Supplemental Health Insurance
Wellness program
Employee discount program
401k
Paid time off
Organized team events
Professional development
Career growth opportunities

About the Company

Inc. 5000 recently awarded/recognized Lab Alley as one of the fastest-growing private companies in America!
One of the fastest growing e-commerce companies in Austin, TX!
We provide easy access to essential chemicals – on-budget, on-time, every time.
Think Amazon for Chemicals!
Our core values are an integral part of our success defining who we are: CARE, COMMITMENT, GENUINE, GROWTH, INITIATIVE, INNOVATION, WORK ETHIC.
With every purchase a customer makes through our eCommerce website, we work with Ecodrive to plant a tree.

Equal Opportunity

Lab Alley is dedicated to building a diverse and inclusive workplace.
Lab Alley is an equal opportunity employer and considers all applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.