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About the Role

Cyclic Materials is seeking a highly organized and detail-oriented Lead Document Controller to lead information and data management operations. This role involves developing, implementing, and improving document control systems to ensure the integrity, traceability, and confidentiality of project and corporate records. The Lead Document Controller will oversee document management activities across various functions, supervise personnel, train stakeholders, and act as the primary contact for document governance and compliance.

Responsibilities

Develop and implement comprehensive document management policies, workflows, and protocols.
Configure, administer, and optimize Electronic Document Management Systems (EDMS) and Common Data Environments (CDE).
Design standardized matrices for file coding, version naming, document numbering, and distribution paths.
Drive process improvements, system enhancements, and automation opportunities.
Perform strict quality checks on technical drawings, specifications, blueprints, and contracts.
Maintain document registers, transmittals, audit trails, retention schedules, and version control processes.
Conduct regular data audits to confirm regulatory compliance.
Prepare documentation packages for internal and external audits.
Ensure secure retention, archival, and disposal of records.
Provide training and guidance to employees, contractors, and project teams on document management processes and systems.
Coordinate fast data transmission between engineers, project managers, executives, and third-party stakeholders.
Generate clear analytics metrics and document progress reports for senior leadership.
Serve as the primary point of contact for document-related inquiries and escalations.

Requirements

Bachelor’s degree in business administration, Information Management, Engineering, or a closely related discipline.
Minimum of 5–7 years of experience in document control.
At least 2 years in a supervisory or managerial capacity.
Prior experience in construction, civil infrastructure, manufacturing, aerospace, or pharmaceuticals is highly preferred.
Experience supporting capital projects, facility expansions, or commissioning activities is considered an asset.
Proficient in file architecture, tracking systems, metadata capture, and Microsoft Office Suite.
Exceptional attention to detail with an ability to manage tight deadlines under heavy pressure.
Strong verbal and written communication skills to manage cross-functional relationships effectively.
Applicants must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization.

Skills

Electronic Document Management Systems (EDMS)
Common Data Environments (CDE)
SharePoint
Aconex
Bluebeam
OpenText
Managing engineering drawings
Managing technical specifications
Managing vendor documentation
Managing contracts
Managing project deliverables
File architecture
Tracking systems
Metadata capture
Microsoft Office Suite

Location

Ontario
Arizona
South Carolina

Work Type

Full-time

Experience Level

Lead
Supervisory
Managerial

Education Level

Bachelor's degree

Salary/Compensations

$111,400—$134,300 CAD

Benefits

Health and Dental coverage
RRSP (Canada)/ 401K (USA) contributions
Generous paid time off program

About the Company

Cyclic Materials™ is building a resilient circular supply chain for rare earth elements and other critical materials.
Through proprietary MagCycle℠ and REEPure℠ processes, we recover rare earths from end-of-life products and transform them into high purity materials used in the production of permanent magnets.
These materials are critical to the modern economy, including the production of electric vehicles, electronics, AI infrastructure, wind turbines, defense, and advanced manufacturing technologies.
Founded in 2021, Cyclic Materials has rapidly progressed from technology development to commercialization.
We currently operate facilities in Ontario and Arizona, with a new expansion underway in South Carolina.
Backed by US$75 million in Series C financing led by T. Rowe Price, alongside strategic investors including Microsoft, Amazon, Hitachi Ventures, BMW i Ventures, Jaguar Land Rover’s InMotion fund, Energy Impact Partners, ArcTern Ventures, and Fifth Wall, we are scaling to meet growing global demand for a secure and sustainable rare earth supply.
We have established commercial partnerships with global industry leaders such as Solvay, Vattenfall, Lime, and VACUUMSCHMELZE, enabling the deployment of recycled rare earth materials into real world supply chains.
In 2025, Cyclic Materials was named one of the Top 10 Climate Tech Companies to Watch by MIT Technology Review.
We are growing quickly and building the industrial backbone required for a circular rare earth economy.
Joining Cyclic Materials means working on complex and exciting challenges at scale, alongside a team committed to executing and delivering measurable impact.
If you are motivated by building critical infrastructure and advancing the circular economy, join us and help accelerate the growth of rare earth recycling.

Equal Opportunity

As an Equal Opportunity employer, Cyclic Materials is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed.
If you require accommodation at any stage of the interview process, please email HumanResources@cyclicmaterials.earth.
To all applicants, your interest and effort are sincerely appreciated.
While we thank everyone for their application, only those selected for an interview will be contacted.