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About the Role

Under the supervision of the Director of Member Events and Training, the Training and Events Coordinator is responsible for day-to-day logistical and planning support for the CACTX training program and CACTX meetings and events.

Responsibilities

• Supports in-person trainings, including registration, pre-event communication, day-of event support, post-event communication, evaluation collection, space setup, catering, basic technology support, and material preparation.
• Supports virtual trainings and peer reviews, including registration, pre-event communication, day-of event support, post-event communication, and evaluation collection.
• Maintains working knowledge of the learning management platform to support training creation, registration, and act as a technical coordinator for virtual trainings.
• Maintains working knowledge of the project management platform, including building and updating projects and tasks related to trainings and events.
• Processes post-training documents and materials including sign-in sheets, reports, evaluations, and training certificates.
• Maintains timely communications and fosters positive relationships with CACTX training faculty, contractors, and participants.
• Provides support for training data collection.
• Provides support for training invoice processing.
• Provides coordination for CACTX meetings and events, including space setup, catering, supply ordering, basic technology support, material preparation, and facility support.
• Provides coordination support for CACTX member events, including procurement, event registration setup, communication, day-of event coverage, and follow-up evaluation and communication.
• Supports off-site and regional training offering logistics and communications.

Requirements

• Mature, self-motivated, good judgment, flexible, positive attitude, and high professional standards and ethics.
• Ability to exercise good judgment in a variety of situations.
• Strong written and verbal communication, administrative, and organizational skills.
• Ability to maintain a realistic balance among multiple priorities.
• Ability to work independently on projects from conception to completion.
• Strong interpersonal skills and the ability to build relationships with staff, board members, and external partners.
• Problem-solving with strong decision-making capability.
• Ability to discern urgency of response and appropriate parties to involve.
• Skilled at quickly shifting focus or reprioritizing tasks.
• Ability to identify inefficient processes and proactively improve them.
• 1–3 years of administrative, event coordination, training support, or nonprofit operations experience.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, Teams, SharePoint, and Power Point), Adobe, Zoom, and standard office equipment.
• Experience with meeting and event support.
• Strong attention to detail.
• Excellent customer service and interpersonal skills.
• Excellent written and oral communication skills.
• Ability to adapt and manage multiple projects simultaneously, work independently, prioritize responsibilities, and identify and resolve conflicts in a timely and appropriate manner.
• Candidates must reside in the Austin, Texas area.
• Candidates must have reliable transportation.
• Ability to travel to CACTX’s Austin office as required.

Skills

• Microsoft Office (Outlook, Word, Excel, Teams, SharePoint, and Power Point)
• Adobe
• Zoom
• Learning management platform
• Project management platform
• Basic technology support
• Customer service
• Interpersonal skills
• Written communication
• Oral communication
• Administrative skills
• Organizational skills
• Problem-solving
• Decision-making
• Attention to detail

Location

• Austin, Texas

Work Type

• Full-time
• Hybrid
• On-going

Experience Level

• 1-3 years

About the Company

• Since 1995, Children’s Advocacy Centers of Texas (CACTX) has led efforts to effectuate change, empower communities, and make the safety of children a top priority in Texas.
• CACTX and our network of children’s advocacy centers (CACs) have helped over one million children and their families impacted by abuse and crime achieve safety, justice, and healing.
• Our dual approach—responding to crimes against children and preventing child sexual abuse— safeguards childhood, building a future in which Texas children can thrive and reach their full potential.

Equal Opportunity

• CACTX is an equal opportunity employer. All applications will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender, identity, national origin, veteran, or disability status.