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About the Role
HR&A is seeking an AI innovator to manage proposal and marketing processes for professional services companies. This role focuses on leveraging AI technologies to accelerate response times, enhance compliance, and elevate proposal quality, with a strong emphasis on building, embedding, and training others on AI tools.
Responsibilities
- Designing, owning, and continuously improving a marketing and proposal ecosystem as an AI first systems thinker.
- Assessing and improving the current proposal process.
- Identifying opportunities to improve workflows by collaborating with the existing Knowledge Management and proposal teams.
- Developing and executing a clear roadmap for proposal process improvements, including researching, testing, and implementing AI-enabled tools.
- Defining and documenting firmwide best practices for proposal development and driving consistent adoption across teams.
- Ensuring proposal teams can easily access the information they need to produce high-quality submissions.
- Maintaining and continuously improving pilot AI tools already in use to retrieve marketing assets and teaching people how to use it.
- Managing updates and standard operating procedures to HR&A’s branded template and asset libraries.
- Collaborating with Proposal, Communications, Graphic Design, and People teams to refine and launch new messaging, resumes, visuals, and templates.
- Serving as a hands-on proposal manager for select high-priority pursuits.
- Building production timelines.
- Assigning tasks to staff.
- Working with the Graphic Designer on proposal document design and layout.
- Gathering information from internal and external stakeholders, including subconsultants.
- Integrating edits and feedback and managing rounds of review.
- Copyediting and providing graphic polish before final submission.
- Navigating online procurement tools for proposal submittals.
- Owning the tracking and reporting of key marketing and proposal performance metrics.
- Analyzing performance trends to identify what’s working, where processes can improve, and which content and approaches drive the strongest outcomes.
- Curating examples of high-performing proposals and translating insights into actionable recommendations that improve efficiency, quality, and win rates over time.
Requirements
- 7–10 years of experience managing proposal and marketing processes for professional services companies.
- Early adopter of AI technologies in the RFP space.
- Experience championing AI tools by building them, embedding them into workflows, and training others.
- Familiarity with platforms such as Claude is a strong plus.
- Strong understanding of the proposal lifecycle.
- Working understanding of how emerging tools like AI can improve efficiencies in proposal development and library/asset management.
- Preference for experience in urban development, consulting, real estate, or architecture/engineering/construction industries.
Skills
- AI technologies
- Proposal management
- Marketing processes
- RFP management
- AI tool implementation
- Workflow optimization
- Knowledge management
- Content management
- Graphic design collaboration
- Performance tracking and analysis
- Copyediting
Location
- New York
- Los Angeles
- Dallas
- Washington DC
- San Francisco Bay Area
- Raleigh
- Atlanta
Work Type
- Full-time
- Hybrid
Experience Level
- 7-10 years
Salary/Compensations
- $95,000-$120,000
- Discretionary year-end bonus
- Employee Stock Ownership Plan
Benefits
- Healthcare premiums coverage (90-95%)
- Dental coverage
- Vision coverage
- Opportunity to benefit from firm's growth through Employee Stock Ownership Plan
- Firm contributions to long-term wealth-building accounts
- Contributions to other retirement accounts
About the Company
- HR&A Advisors, Inc. is an employee-owned company advising public, private, non-profit, and philanthropic clients on how to increase opportunity and advance quality of life in cities.
- Believes in creating vital places, building equitable and resilient communities, and improving people’s lives.
- Has guided clients in transforming real estate and economic development concepts, and public infrastructure into actionable plans and community-strengthening assets.
- Clients include real estate owners and investors, hospitals and universities, cultural institutions and philanthropies, community development organizations, and governments.
- Has offices in Atlanta, Dallas, Los Angeles, New York, Raleigh, Washington D.C. and the Bay Area.
- Comes from diverse backgrounds with a breadth of lived experience and a passion for cities.
- Staff includes former city officials, executive directors, planners, lawyers, architects, and economists.
Equal Opportunity
- HR&A is committed to attracting and retaining a talented, diverse, competitive team of professionals dedicated to solving the challenges of urban life.
- Women, people of color, members of the LGBTQ community, individuals with disabilities, and veterans are strongly encouraged to apply.
- As part of our ongoing work to build a hiring system that mitigates bias and is based on candidate merit and performance, we ask that you submit a version of your resume and resume that has your school information removed.
- All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, medical condition, veteran status or any other basis as protected by federal, state, or local law.