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About the Role

The Program Coordinator will support the Program Director in the day-to-day operations of the elementary after school program. They will play a key role in organizing and planning logistics for daily programming, special events, and trips. They will work collaboratively with school staff, SAYA colleagues and community partners, as well as develop relationships with youth and families. This position plays a key role in ensuring smooth program functioning, maintaining compliance with requirements, and fostering an engaging, safe, and inclusive environment for students.

Responsibilities

Support the Program Director with daily program operations.
Oversee recruitment and registration process for new and returning students.
Update funder's database (DYCDConnect) weekly with attendance, workscope, participant intake, program schedule, and staffing.
Obtain participant intake forms and maintain updated emergency contacts and medical information for all participants.
Complete and submit weekly daily supper/snack counts to school administration.
Ensure administrative records and files comply with program requirements and regulations.
Maintain inventory of equipment and supplies and assist with ordering as needed.
Ensure staff files and clearances remain complete and up to date.
Coordinate and schedule logistics for special events including food, materials, and promotion.
Build positive relationships with students, families, and caregivers.
Support outreach and recruitment by distributing materials to promote SAYA programs.
Establish rapport with youth, providing mentoring and guidance for academic and personal development.
Advocate on behalf of students and families.
Foster a safe, inclusive, and engaging environment for all participants.
Assist the Program Director in supervising staff and supporting their development.
Strengthen and maintain positive relationships with school administration and staff.
Collaborate with school administration and other CBO programs.
Track and share staff meeting minutes and attendance.
Perform other duties as assigned.

Requirements

Bachelor’s Degree required
Two years of significant experience in Elementary/Middle School Education, Social Work, or Youth Development.
Strong computer and database management skills, including Microsoft Office and Google Drive applications.
Commitment to a strength-based youth development perspective.
Ability to work independently and collaboratively as part of a team.
Strong leadership, conflict resolution, and diplomacy skills.
Excellent oral and written communication skills with keen attention to grammar and spelling.
Experience in roles with administrative and/or data entry responsibilities.
Detail-oriented with excellent organizational and time management skills.
Ability to manage multiple responsibilities simultaneously and prioritize.
High standard of integrity and accountability.
Familiarity with SONYC/COMPASS/ExpandEd program a plus.
Bilingual (Spanish) a plus.

Skills

Ability to effectively build relationships and partnerships with youth, teachers, school, and SAYA staff.
Comfort navigating difficult conversations effectively.
Ability to work in teams.
Ability to mentor staff and support professional skill development.
Ability to tailor supervision to different personalities.
Comfort mediating conflicts among staff and between staff and youth.

Location

Queens, multiple sites

Experience Level

2+ years of experience in Elementary/Middle School Education, Social Work, or Youth Development.

Education Level

Bachelor’s Degree

Salary/Compensations

$60k-$65k commensurate with experience

Benefits

PTO starting at 18 days
Sick & Safe Leave of 7 days
10 paid holidays
Additional paid week off during winter holidays
Medical benefits with generous employer contributions for employee and dependents
Optional dental benefits
Optional vision benefits
Optional transit benefits
Optional FSA benefits
Retirement plan with up to 3% match contribution from SAYA

About the Company

South Asian Youth Action (SAYA) is committed to providing its employees opportunities for growth in a supportive community environment.
SAYA provides its employees a healthy work-life balance in a fast-growing youth development nonprofit.
SAYA is an inclusive, South Asian-focused 501(c)3 youth development organization.
Through an innovative, holistic approach, SAYA works toward educational equity by providing opportunities and resources to less privileged New York City youth, empowering them academically, emotionally, and socially to become engaged community members.
Established in 1996, SAYA provides valuable life skills and holistic, impactful programming to underserved New York City youth.
As one of the first South Asian organizations created in the United States, SAYA is the only organization of its kind in the NYC metropolitan area providing inclusive and secular comprehensive youth development services while centering our community’s experiences.
Today, SAYA provides programming at eleven elementary, middle, and high schools in Queens and Brooklyn, along with our Elmhurst-based community center, serving a growing number of youths across all sites each year.
A key tenet of SAYA's work is cultivating vital social and emotional learning (SEL) skills such as belonging, confidence, and self-efficacy through intentionally designed, research-based curricula.
Across the organization, services tailored for different age groups include leadership and identity development, academic support that bridges learning gaps, comprehensive college preparation, and activities that nurture creativity and build positive peer connections.

Equal Opportunity

SAYA is an Equal Opportunity/Affirmative Employer.