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About the Role

Contributes to the overall success of the Bank in the USA, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Responsibilities

• Provide high-level administrative support to Executive Committee/Chief Officers.
• Gather, compile, verify, and analyze information for executive documents.
• Prepare documents and presentation materials.
• Screen and respond to incoming correspondence, inquiries, and phone calls.
• Draft letters and official information releases.
• Arrange and attend meetings, taking and distributing minutes.
• Manage expenses and reporting.
• Monitor, review, and approve standard expenditures within budget.
• Manage monthly variance analysis alignment.
• Act as primary liaison and coordinator for department initiatives.
• Provide guidance and mentorship to junior Admin Team members.
• Identify, resolve, and escalate day-to-day administrative support issues.
• Contribute to developing and enhancing processes and procedures.
• Adhere to global administrative policies.
• Champion a customer-focused culture to deepen client relationships.
• Monitor policy adherence and escalate issues.
• Establish sound business relationships with internal and external clients.
• Ensure effective and efficient operations, adhering to Scotiabank’s Values, Code of Conduct, Global Sales Principles, and business controls for operational, regulatory compliance, AML/ATF/sanctions, and conduct risk.
• Champion a high-performance and inclusive work environment.
• Perform other duties as required.

Requirements

• Post-secondary training in business administration or equivalent experience.
• Minimum 5 to 7 years of experience in a business administration support function.

Skills

• Strong technical skills in MS Office 2010.
• Experience with Concur expense management system (ideal).
• Excellent coordination skills.
• Excellent organizational skills.
• Excellent time-management skills.
• Excellent work prioritization skills.
• Attention to detail.
• Resourcefulness.
• Accountability in follow-up.
• Proactive problem-solving.
• Ability to work independently and make decisions.
• Clear, articulate, and succinct oral communication.
• Clear, articulate, and succinct written communication.
• Ability to communicate effectively at all organizational levels.
• Flexibility.
• High tolerance for change.
• Ability to learn quickly.
• Ability to handle sensitive materials under pressure.
• Proactive approach to creating positive experiences.

Location

• New York City, New York, United States

Experience Level

• 5 to 7 years of experience

Education Level

• Post-secondary training in business administration

Salary/Compensations

• $61,200.00 - $101,800.00

Benefits

• Flexible benefit programs supporting family, financial, physical, mental, and social health needs.

About the Company

• Purpose-driven team committed to results in an inclusive, high-performing culture.
• Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years.
• Scotiabank's strong U.S. presence bridges clients to global markets for trade and investment.
• GBM provides investment banking, credit, and risk management products and services for client financing and strategic development.
• Products include debt and equity financing, M&A, corporate banking, institutional equity sales, trading, research, fixed income, derivatives, energy, foreign exchange, and precious & metals.
• Cross-sells wholesale products and services from Scotiabank Group.
• Innovative Global Capital Markets and Investment Banking business with a unique geographic footprint.
• Drives ambition for every future.
• Scotiabank is a leading bank in the Americas, guided by the purpose "for every future," providing advice, products, and services including personal and commercial banking, wealth management, private banking, corporate and investment banking, and capital markets.
• Empowers employees to reach their fullest potential, respects individuality, embraces differences, and fosters a performance-oriented culture.

Equal Opportunity

• Committed to creating an inclusive and accessible environment, providing accommodation during recruitment and selection.
• Equal opportunity employer, evaluating qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.